The Community Building Board meets on the 3rd Thursday of each month starting at 5:00pm. This meeting is held in the lower level of the building in the board room. Entrance can be gained from the door directly across from the stop sign in the parking lot labeled Office and then proceed to the lower level.
MEETING DATES FOR 2024 - JAN 18TH, FEB 15TH, MAR 21TH, APR 18TH, MAY 16TH, JUNE 20TH,
JULY 18TH, AUG 15TH, SEPT 19TH, OCT 17TH, NOV 21ST, DEC 19TH
COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 10/19/2023 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda
1. Call to order: Katie Scherbarth, Chairman Ron Wait, Vice Chair
Pledge of Allegiance
2. Roll call for attendance
3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda.
4. Meeting minutes Motion to approve | Voice vote ∙ Board meeting Minutes dated 09/21/23
5. Treasurer’s Financial Report Chair: Darrel Davis Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input
8. Committee reports
∙ Finance Committee Report Chair: Darrel Davis Discussion
Committee Members: Bob Bowley, Don Banks;
Unfinished Business:
A. Audit - Final| Discussion | Action
New Business:
A. Community Donation | Discussion
Manager Report Mgr. Julie Sullinger
∙ Rules & Regulations Report Chair: Katie Scherbarth Discussion
Committee Members: Joy Bauman; Kris Hall; Dana Logsdon
Unfinished Business |
A. None
New Business |
A. Parking Lot Use Policy | Discussion
B. Illinois Paid Leave Act Policy | Discussion
C. Equal Employment Opportunities Statement | Discussion
Manager Report Mgr. Julie Sullinger
∙ Building & Grounds Report Chair: John McMorrow Discussion
Committee Members: Bob Turner; Ron Wait
Unfinished Business:
A. Building Efis cracking | Update
B. Insurance Policy/Coverage | D&O Effective 9-27-23
C. Auditorium Floor | Update
New Business:
A. 5 year plan | Discussion
Manager Report Mgr. Julie Sullinger
Other | Mgr. Julie Sullinger
Events | Mgr. Julie Sullinger
9. Chairman’s Report
10. Closed Session
Closed Session: For the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees; the formation of contracts and/or any legal matters of the Community Building Complex of Boone County. Motion/Roll call vote
11. Return to Open Session – Action taken Motion to approve | Roll call vote 12. Round table comments/community update
13. Meeting Schedule | November Committee Meeting Tuesday 11/7/2023 12:00 noon at Ned’s. Come early for lunch.
Next Regular Board Meeting: Thursday November 16, 2023 at 5:00 p.m. at the Community Building Complex Board Room
14. Meeting adjournment Motion |Voice vote
Community Building Complex Meeting Agenda for October 19, 2023 5 p.m. Page 1 of 1
MEETING MINUTES
COMMUNITY BUILDING COMPLEX
111 West 1ST Street Belvidere, IL 61008 Boone County, Illinois
Meeting Date: 9/21/2023 Time: 5:00 P.M.
Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL
The Community Building Complex Committee meeting was called to order at 5:00 p.m. by Chair K. Scherbarth. The pledge of allegiance was led by K. Scherbarth.
Attendance was taken; In attendance: Committee Members: D. Banks, J. Bauman, R. Bowley, D. Davis, D. Logsdon, J. McMorrow, K. Scherbarth and R. Wait.
Absent: K. Hall, B. Turner
CBC Manager: J. Sullinger. Adm. Assistant: T. Becker were also in attendance. Meeting agenda:
D. Davis made a motion seconded by J. Bauman to approve the agenda for 9/21/2023. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Approval of meeting minutes:
R. Bowley made a motion seconded by D. Davis to approve the minutes for 8/17/23. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Treasurer’s Financial Report: Committee Treasurer: D. Davis
Sales Tax Revenue & Receipts: $62,000.00
Other income: $3,811.38 (Includes interest, rentals & public support)
Total Income: $65,811.38
Total expenses: $27,683.76 (Does not include depreciation)
Net income: $25,053.75 (Does include depreciation)
Discussion: None
D. Logsdon made a motion seconded by D. Banks to file the Treasurer’s report. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Bills to be Paid
D. Davis made a motion seconded by D. Banks to approve Bills to be Paid as submitted. A roll call vote was taken with all voting yes. Motion carried.
Discussion: None
Public Input: – None
Committee reports:
∙ Finance Committee: Chair: D. Davis
Committee Report: D. Davis
Unfinished Business:
A. Audit | Update | J. Sullinger | Audit draft has been issued. Final report – Clean audit; good standing; report will be available for next board meeting.
New Business:
A. Positive Pay | J. Sullinger | Positive Pay has been set up with Byron Bank. Manager Report | J. Sullinger
$78,000.00 deposited 9/21/2023.
Blackhawk Bank is changing over to First Mid Bank & Trust.
Page 1 of 2
Rules and Regulations Committee: Chair: K. Scherbarth
Committee Report: K. Scherbarth
Unfinished Business:
Boone County EMS Plan | D. Davis made a motion seconded by J. Bauman to vote down approval of Boone County EMS Plan. A roll call vote was taken with all voting yes. Motion carried.
Manager Report | J. Sullinger | Discussion | Parking lot rental w/bathrooms
Building & Ground Committee: Chair: J. McMorrow
Committee Report: J. McMorrow/J. Sullinger
Unfinished Business:
A. Building efis cracking | Update | J. Sullinger
Project was completed with the exception of the CBC Manager’s office. This is scheduled to be completed as soon as possible.
B. Carnival Damage | Update | J. Sullinger
Reimbursement for fees incurred by CBC for damage to the lot have been received. C. Insurance Policy/Coverage | Discussion | Vote | J. Sullinger
Item # 1 Errors & Omissions Coverage
D. Banks made a motion seconded by D. Davis to add Director and Officers Insurance coverage for cost of $770.00 this year. A roll call vote was taken with all voting yes. Motion carried.
Item # 3 Rebuild Amount – tabled for further information
Item # 4 Deductible – Board in agreement to retain the current deductible at $2500.00.
Item # 5 Tornado Shelter
D. Davis made a motion seconded by J. Bauman to retain the current insurance carrier. A roll call vote was taken with all voting yes. Motion carried.
Discussion | Tornado shelter coverage would not be included with the current insurance carrier. The cost for the new insurance carrier was significantly more with an extensive list of requirements.
D. Auditorium Floor | Update | J. Sullinger
Scheduled for repair October 2, 2023. Refinishing of the entire floor will be in the Spring of 2024.
New Business: None
Manager Report | J. Sullinger | None
Other Business:
A. Keen Age Center Council on Aging 50th anniversary celebration is on 10/4/2023 from 2-4 pm open house.
B. Chamber Dinner Thursday October 5, 2023 5-8 p.m. @ Radisson
C. J. Sullinger attended focus group for Belvidere community on 10 year master plan for tourism
D. J. Sullinger attended IDOT informational meeting on train services to Belvidere
Chairman’s Report None
Closed Session None
Action taken as a result of closed session: None
Round Table Community Update
Meeting adjournment
There being nothing further to come before the board J. Bauman made a motion seconded by J. McMorrow to adjourn the meeting at 5:54 p.m.
Respectfully submitted
Teri Becker
Page 2 of 2
COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 09/21/2023 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda
1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair
Pledge of Allegiance
2. Roll call for attendance
3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda.
4. Meeting minutes Motion to approve | Voice vote ∙ Board meeting Minutes dated 08/17/23
5. Treasurer’s Financial Report Chair: Darrel Davis Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input
8. Committee reports
∙ Finance Committee Report Chair: Darrel Davis Discussion
Committee Members: Bob Bowley, Don Banks;
Unfinished Business:
A. Audit| Update
New Business:
A. Positive Pay | Update
Manager Report Mgr. Julie Sullinger
∙ Rules & Regulations Report Chair: Katie Humphrey Discussion
Committee Members: Joy Bauman; Kris Hall; Dana Logsdon
Unfinished Business |
A. Boone County EMS Plan| Discussion |Vote
New Business |
A. None
Manager Report Mgr. Julie Sullinger
∙ Building & Grounds Report Chair: John McMorrow Discussion
Committee Members: Bob Turner; Ron Wait
Unfinished Business:
A. Building Efis cracking | Update
B. Carnival Damage | Update
C. Insurance Policy/Coverage | Update | Discussion| Vote
D. Auditorium Floor | Update
New Business:
A. None
Manager Report Mgr. Julie Sullinger
Other | Mgr. Julie Sullinger
A. Growth Dimension Dinner Tuesday Sept. 19, 2023 5-8 p.m. @ Community Building B. Chamber Dinner Thursday October 5, 2023 5-8 p.m. @ Radisson
Events | Mgr. Julie Sullinger
A. Back to School Food Truck Event 8/22/23 went great. Moved indoors
B. Craft/Vendor Fair Saturday November 4th, 2023
9. Chairman’s Report
10. Closed Session Motion/Roll call vote 11. Return to Open Session – Action taken Motion to approve | Roll call vote 12. Round table comments/community update
13. Meeting Schedule | October Committee Meeting Tuesday 10/4/2023 12:00 noon at Ned’s. Come early for lunch.
Next Regular Board Meeting: Thursday October 19, 2023 at 5:00 p.m. at the Community Building Complex Board Room
14. Meeting adjournment Motion |Voice vote
Community Building Complex Meeting Agenda for September 21, 2023 5 p.m. Page 1 of 1
MEETING MINUTES
COMMUNITY BUILDING COMPLEX
111 West 1ST Street Belvidere, IL 61008
Meeting Date: 8/17/2023
Time: 5:00 P.M.
Boone County, Illinois
Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL
The Community Building Complex Committee meeting was called to order at 5:00 p.m. by D. Banks. The pledge of allegiance was led by D. Banks.
Attendance was taken; In attendance: Committee Members: D. Banks, J. Bauman, R. Bowley, D. Davis, K. Hall, D. Logsdon, J. McMorrow, and B. Turner.
Absent: K. Scherbarth, R. Wait
CBC Manager: J. Sullinger. Adm. Assistant: T. Becker were also in attendance.
Meeting agenda:
D. Davis made a motion seconded by J. McMorrow to approve the agenda for 8/17/2023. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Approval of meeting minutes:
J. Sullinger requested to amend meeting minutes dated 7/20/23 to update K. Humphrey to K. Scherbarth. D. Logsdon made a motion seconded by R. Bowley to approve the amended minutes for 7/20/23.
A voice vote was taken with all voting yes Motion carried.
Discussion: None
Treasurer's Financial Report: Committee Treasurer: D. Davis
Sales Tax Revenue & Receipts: $70,500.00
Other income: $6,133.38 (Includes interest, rentals & public support)
Total Income: $76,633.38
Total expenses: $23,782.92 (Does not include depreciation)
Net income: $39,776.60 (Does include depreciation)
Discussion: None
R. Bowley made a motion seconded by K. Hall to file the Treasurer's report.
A voice vote was taken with all voting yes Motion carried.
Discussion: None
Bills to be Paid
D. Davis made a motion seconded by J. McMorrow to approve Bills to be Paid as submitted. A roll call vote was taken with all voting yes. Motion carried.
Discussion: None
Public Input: - None
Committee reports:
Finance Committee: Chair: D. Davis
Committee Report: D. Davis
Unfinished Business:
A. Audit | Update | J. Sullinger | Audit completed 8/17/2023; Report to be prepared by
auditors for Board review.
B. Check Signers Update | J. Sullinger | In progress; Expect to be completed week
8/21/2023
Manager Report | J. Sullinger | None
Page 1 of 2
New Business:
A. Board in agreement for J. Sullinger to look into Positive Pay as a preventive measure
and move forward if the cost is minimal as an office expense.
Manager Report | J. Sullinger
$62,000.00 deposited 8/17/2023. D. Davis is finance committee chair as determined at the July Board meeting.
Rules and Regulations Committee: Chair: K. Scherbarth
Committee Report: K. Scherbarth
Unfinished Business:
Boone County EMS Plan | Tabled - waiting on quotes from Insurance carrier Manager Report | J. Sullinger | None
Building & Ground Committee: Chair: J. McMorrow
Committee Report: J. McMorrow/J. Sullinger Unfinished Business:
A. Building efis cracking | Update | J. Sullinger
Project completion scheduled for Week of 8/28/23
B. Carnival Damage | Update | J. Sullinger
Repairs were made; invoice and photos were sent to the carnival company with a letter stating that damage reimbursement was necessary to be allowed onto the property. City of Belvidere was notified.
C. Insurance Policy/Coverage | Discussion | Vote | J. Sullinger
Item # 1 Errors & Omissions Coverage - tabled until quotes received
Item # 2 Liability coverage based on square footage
D. Davis made a motion seconded by J. Bauman to approve to increase the square
footage on the insurance policy from 15,000 sq. ft to actual footage of 35,236 sq. ft in the amount not to exceed $7000.00 increase in premium.
A roll call vote was taken with all voting yes. Motion carried.
Item # 3 Rebuild Amount - tabled for further information
Item # 4 Deductible - Board in agreement to retain the current deductible at $2500.00. J. Sullinger to look into cost of $1000.00 deductible.
Item # 5 Tornado Shelter - tabled until quote received
E. Auditorium Floor | Update | J. Sullinger
Moisture testing being performed and scheduling a date for sanding. Blending with main floor will be completed in March of 2024 when regularly schedule floor maintenance is performed.
New Business: None
Manager Report | J. Sullinger | None
Other Business:
A. Back to School Fund Truck Event | August 22,2023
B. Annual Reception for Growth Dimensions 9/19/23 at 5 p.m.
Chairman's Report
Closed Session
None None
Action taken as a result of closed session: None
Round Table Community Update
Meeting adjournment
There being nothing further to come before the board J. McMorrow made a motion seconded by B. Turner to adjourn the meeting at 5:48 p.m.
Respectfully submitted
Teri Becker
Page 2 of 2
COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 08/17/2023 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda
1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair
Pledge of Allegiance
2. Roll call for attendance
3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda.
4. Meeting minutes Motion to approve | Voice vote ∙ Board meeting Minutes dated 07/20/23
5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input
8. Committee reports
∙ Finance Committee Report Chair: Bob Bowley Discussion
Committee Members: Don Banks; Darrel Davis
Unfinished Business:
A. Audit| Update
B. Check Signers | Update
New Business |None
Manager Report Mgr. Julie Sullinger
∙ Rules & Regulations Report Chair: Katie Humphrey Discussion
Committee Members: Joy Bauman; Kris Hall; Dana Logsdon
Unfinished Business |
A. Boone County EMS Plan| Discussion/Vote
New Business |
A. None
Manager Report Mgr. Julie Sullinger
∙ Building & Grounds Report Chair: John McMorrow Discussion
Committee Members: Bob Turner; Ron Wait
Unfinished Business:
A. Building Efis cracking | Update
B. Carnival Damage | Update
C. Insurance Policy/Coverage | Discussion| Vote
D. Auditorium Floor | Update
New Business:
A. None
Manager Report Mgr. Julie Sullinger
Other | Mgr. Julie Sullinger
A. Back to School Food Truck Event | August 22, 2023
9. Chairman’s Report
10. Closed Session Motion/Roll call vote 11. Return to Open Session – Action taken Motion to approve | Roll call vote 12. Round table comments/community update
13. Meeting Schedule | September Committee Meeting Tuesday 9/5/2023 12:00 noon at Ned’s. Come early for lunch.
Next Regular Board Meeting: Thursday September 21, 2023 at 5:00 p.m. at the Community Building Complex Board Room
14. Meeting adjournment Motion |Voice vote
Community Building Complex Meeting Agenda for August 17, 2023 5 p.m. Page 1 of 1
MEETING MINUTES
COMMUNITY BUILDING COMPLEX
111 West 1ST Street Belvidere, IL 61008 Boone County, Illinois
Meeting Date: 7/20/2023 Time: 5:00 P.M.
Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL
The Community Building Complex Committee meeting was called to order at 5:00 p.m. by Chair K. Humphrey. The pledge of allegiance was led by Chair K. Humphrey.
Attendance was taken; In attendance: Committee Members: D. Banks, J. Bauman, R. Bowley, D. Davis, K. Hall, K. Humphrey, D. Logsdon, J. McMorrow, B. Turner and R. Wait. Absent: None CBC Manager: J. Sullinger. Adm. Assistant: T. Becker were also in attendance. Meeting agenda:
D. Davis made a motion seconded by J. Bauman to approve the agenda for 7/20/2023. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Approval of meeting minutes:
J. McMorrow made a motion seconded by D. Davis to approve the meeting minutes dated 06/15/23.
A voice vote was taken with all voting yes Motion carried.
Discussion: None
Treasurer’s Financial Report: Committee Treasurer: R. Bowley
Sales Tax Revenue & Receipts: $65,000.00
Other income: $11,200.06 (Includes interest, rentals & public support)
Total Income: $76,200.06
Total expenses: $18,972.02 (Does not include depreciation)
Net income: $57,228.04 (Does not include depreciation)
Discussion: None
D. Banks made a motion seconded by K. Hall to file the Treasurer’s report. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Bills to be Paid
K. Hall made a motion seconded by J. McMorrow to approve Bills to be Paid as submitted. A roll call vote was taken with all voting yes. Motion carried.
Discussion: None
Public Input: – None
Committee reports:
∙ Finance Committee: Chair: R. Bowley
Committee Report: R. Bowley
Unfinished Business:
A. Audit | Update J. Sullinger | In progress
Manager Report | J. Sullinger | None
Rules and Regulations Committee: Chair: K. Humphrey
Committee Report: K. Humphrey
Unfinished Business:
Boone County EMS Plan | Discussion | Insurance Policy Coverage Impact; EMS plan concerns; Security; Liability
The Board was in consensus for further investigation
Page 1 of 2
New Business:
Executive Board Positions |
R. Wait made a motion seconded by J. McMorrow to keep existing Executive Board Positions with the exception of R. Bowley to be replaced by D. Davis as Treasurer. R. Wait made a motion seconded by J. McMorrow to close the ballot.
A roll call vote was taken with all voting yes Motion carried.
D. Davis made a motion seconded by R. Wait to update bank signatures as follows: D. Davis to replace R. Bowley, R. Wait to replace J. McMorrow. Signers on all bank accounts (Byron Bank, Blackhawk Bank and Solutions Bank) should be update to: K. Humphrey, R. Wait, J. Bauman and D. Davis.
A voice vote was taken with all voting yes Motion carried.
Manager Report | J. Sullinger | None
Building & Ground Committee: Chair: J. McMorrow
Committee Report: J. McMorrow/J. Sullinger
Unfinished Business:
A. LL bathroom renovation | Complete
B. Building efis cracking | Update
Project completion scheduled for September 2023
C. Structural Engineer Inspection | Update
Inspection completed – Summary presented
D. Heritage Days Review | Parking lot damage
E. Insurance Policy/Coverage
Board in agreement to form a committee of the following:
D. Banks, J. Sullinger, B. Turner, and R. Wait to evaluate options for insurance policy renewal and present to the Board for decision.
New Business:
A. Auditorium Floor/AC Unit | J. Sullinger | Floor Repair
Manager Report | J. Sullinger | None
Other Business:
A. Staff working fair gate on Tuesday August 8, 2023
B. Back to School Fund Truck Event| August 22,2023
C. Fall Craft/Vendor Event | Saturday November 4, 2023
D. Terms Expiring | J. Bauman, D. Banks, K. Hall, R Wait – all terms have been confirmed
E. There will be no committee meeting in August.
Chairman’s Report None
Closed Session None
Action taken as a result of closed session: None
Round Table Community Update
Meeting adjournment
There being nothing further to come before the board R. Wait made a motion seconded by D. Logsdon to adjourn the meeting at 6:08 p.m.
Respectfully submitted
Teri Becker
COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 07/20/2023 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda
1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair
Pledge of Allegiance
2. Roll call for attendance
3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda.
4. Meeting minutes Motion to approve | Voice vote ∙ Board meeting Minutes dated 06/15/23
5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input
8. Committee reports
∙ Finance Committee Report Chair: Bob Bowley Discussion
Committee Members: Don Banks; Darrel Davis
Unfinished Business:
A. Audit| Update
New Business |None
Manager Report Mgr. Julie Sullinger
∙ Rules & Regulations Report Chair: Katie Humphrey Discussion
Committee Members: Joy Bauman; Kris Hall
Unfinished Business |
A. Boone County EMS Plan| Discussion/Vote
New Business |
A. Executive Board Positions | Discussion/Vote
Manager Report Mgr. Julie Sullinger
∙ Building & Grounds Report Chair: John McMorrow Discussion
Committee Members: Bob Turner; Ron Wait
Unfinished Business:
A. Lower level bathroom renovation | Update
B. Building efis cracking | Update
C. Structural Engineer Inspection | Update
D. Heritage Days| Discussion
E. Insurance Policy/Coverage | Update/Discussion
New Business:
A. Auditorium Floor/AC Unit | Discussion
Manager Report Mgr. Julie Sullinger
Other | Mgr. Julie Sullinger
A. Staff work fair gate on Tuesday August 8, 2023
B. Back to School Food Truck Event | August 22, 2023
C. Fall Craft/Vendor Event | Saturday November 4, 2023
D. Terms Expiring | Joy Bauman, Don Banks, Kris Hall, Ron Wait
9. Chairman’s Report
10. Closed Session Motion/Roll call vote 11. Return to Open Session – Action taken Motion to approve | Roll call vote 12. Round table comments/community update
13. Meeting Schedule | August Committee Meeting Tuesday 8/1/2023 Julie will not be present Next Regular Board Meeting: Thursday August 17, 2023 at 5:00 p.m. at the Community Building Complex Board Room
14. Meeting adjournment Motion |Voice vote
Community Building Complex Meeting Agenda for July 20, 2023 5 p.m. Page 1 of 1
MEETING MINUTES
COMMUNITY BUILDING COMPLEX
111 West 1ST Street Belvidere, IL 61008 Boone County, Illinois
Meeting Date: 6/15/2023 Time: 5:00 P.M.
Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL
The Community Building Complex Committee meeting was called to order at 5:00 p.m. by Chair K. Humphrey. The pledge of allegiance was led by Chair K. Humphrey.
Attendance was taken; In attendance: Committee Members: J. Bauman, R. Bowley, K. Hall, D. Logsdon, B. Turner. Absent: D. Banks, D. Davis, J. McMorrow, R. Wait CBC Manager: J. Sullinger. Adm. Assistant: T. Becker were also in attendance. Meeting agenda:
D. Logsdon made a motion seconded by J. Bauman to approve the agenda for 6/15/2023. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Approval of meeting minutes:
R. Bowley made a motion seconded by B. Turner to approve the meeting minutes dated 06/15/23.
A voice vote was taken with all voting yes Motion carried.
Discussion: None
Treasurer’s Financial Report: Committee Treasurer: R. Bowley
Sales Tax Revenue & Receipts: $50,000.00
Other income: $3,298.42 (Includes interest, rentals & public support)
Total Income: $53,298.42
Total expenses: $47,442.88 (Does not include depreciation)
Net income: $5,855.54 (Does not include depreciation)
Discussion: None
K. Hall made a motion seconded by J. Bauman to file the Treasurer’s report. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Bills to be Paid
D. Logsdon made a motion seconded by K. Hall to approve Bills to be Paid as submitted. A roll call vote was taken with all voting yes. Motion carried.
Discussion: None
Public Input: – None
Committee reports:
∙ Finance Committee: Chair: R. Bowley
Committee Report: R. Bowley
Unfinished Business:
A. Budget for FY 23-24 | Update J. Sullinger
Manager Report | J. Sullinger | $65,000.00 deposited 6/15/2023; Annual audit documentation preparation has begun.
Rules and Regulations Committee: Chair: K. Humphrey
Committee Report: K. Humphrey
New Business: None
Unfinished Business: None
Manager Report | J. Sullinger | Executive Board Position election in July
Page 1 of 2
Building & Ground Committee: Chair: J. McMorrow
Committee Report: J. McMorrow/J. Sullinger
Unfinished Business:
A. LL bathroom renovation | Update
Project complete – Continue to work on punch list
B. Building efis cracking | Update
Project completion scheduled for June 2023
C. Structural Engineer Inspection | Update
Project completion scheduled for June 2023
D. Main Street Storage Area | Update
Storage area project in process
New Business:
A. Boone County EMS Plan| Discussion
J. Sullinger | Reviewed Tornado Refuge Proposal from Dan Zaccard Boone County Emergency Management; Concerns | R. Bowley; Concerns | J. Sullinger; Concerns | J. McMorrow;
Discussion | Liability Responsibility; Staffing Responsibility; Community Support; Committee; Plan
B. Heritage Days Walk Through| Discussion
J. Sullinger | Walk through completed
C. Insurance Policy Coverage| Discussion
J. Sullinger | Update policy coverage options
Manager Report | J. Sullinger
Update | LEPC (Local Emergency Planning Committee) | Discussion
Board in agreement Julie not be a member of this committee at this time Other Business:
A. Back to School Fund Truck Event| August 22,2023
B. Fall Craft/Vendor Event | Saturday November 4, 2023
C. Other | Picnic of Appreciation Invitation
D. Community Event | Heritage Days June 23 & 24, 2023
E. Terms Expiring | J. Bauman, D. Banks, K. Hall, R Wait
Chairman’s Report None
Closed Session
Action taken as a result of closed session:
Round Table Community Update
Meeting adjournment
There being nothing further to come before the board D. Logsdon made a motion seconded by J. Bauman to adjourn the meeting at 5:48 p.m.
Respectfully submitted
Teri Becker
COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 07/20/2023 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda
1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair
Pledge of Allegiance
2. Roll call for attendance
3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda.
4. Meeting minutes Motion to approve | Voice vote ∙ Board meeting Minutes dated 06/15/23
5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input
8. Committee reports
∙ Finance Committee Report Chair: Bob Bowley Discussion
Committee Members: Don Banks; Darrel Davis
Unfinished Business:
A. Audit| Update
New Business |None
Manager Report Mgr. Julie Sullinger
∙ Rules & Regulations Report Chair: Katie Humphrey Discussion
Committee Members: Joy Bauman; Kris Hall
Unfinished Business |
A. Boone County EMS Plan| Discussion/Vote
New Business |
A. Executive Board Positions | Discussion/Vote
Manager Report Mgr. Julie Sullinger
∙ Building & Grounds Report Chair: John McMorrow Discussion
Committee Members: Bob Turner; Ron Wait
Unfinished Business:
A. Lower level bathroom renovation | Update
B. Building efis cracking | Update
C. Structural Engineer Inspection | Update
D. Heritage Days| Discussion
E. Insurance Policy/Coverage | Update/Discussion
New Business:
A. Auditorium Floor/AC Unit | Discussion
Manager Report Mgr. Julie Sullinger
Other | Mgr. Julie Sullinger
A. Staff work fair gate on Tuesday August 8, 2023
B. Back to School Food Truck Event | August 22, 2023
C. Fall Craft/Vendor Event | Saturday November 4, 2023
D. Terms Expiring | Joy Bauman, Don Banks, Kris Hall, Ron Wait
9. Chairman’s Report
10. Closed Session Motion/Roll call vote 11. Return to Open Session – Action taken Motion to approve | Roll call vote 12. Round table comments/community update
13. Meeting Schedule | August Committee Meeting Tuesday 8/1/2023 Julie will not be present Next Regular Board Meeting: Thursday August 17, 2023 at 5:00 p.m. at the Community Building Complex Board Room
14. Meeting adjournment Motion |Voice vote
Community Building Complex Meeting Agenda for July 20, 2023 5 p.m. Page 1 of 1
COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 05/18/2023 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda
1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair
Pledge of Allegiance
2. Roll call for attendance
3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda.
4. Meeting minutes Motion to approve | Voice vote ∙ Board meeting Minutes dated 04/20/23
5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input
8. Committee reports
∙ Finance Committee Report Chair: Bob Bowley Discussion Committee Members: Don Banks; Darrel Davis
Unfinished Business:
A. Budget for FY 23-24| Discussion & Action Motion to approve | Roll Call Vote Closed Session (Executive Session) Motion to go into closed session Roll Call Vote Read the following as part of the motion |
2(C)(1), 5 ILCS 120/2 (C)(1) To consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees, specific individuals who serve as independent contractors, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor, or a volunteer or against legal counsel for the public body to determine its validity. Public Act 101-459 effective August 23, 2019.
Resume Open Session | Attendance
Action taken as a result of closed session | Motion to approve | Roll Call Vote
New Business: None
Manager Report Mgr. Julie Sullinger
∙ Rules & Regulations Report Chair: Katie Humphrey Discussion Committee Members: Joy Bauman; Kris Hall
Unfinished Business:
A. None
∙ New Business: None
Manager Report Mgr. Julie Sullinger
∙ Building & Grounds Report Chair: John McMorrow Discussion Committee Members: Bob Turner; Ron Wait
Unfinished Business:
A. Lower level bathroom renovation | Update
B. Building efis cracking | Update
C. Structural Engineer Inspection | Update
D. Lift | Update
E. Parking Lot Use request | Update
New Business:
A. Main Street Storage Areas | Discussion
Manager Report Mgr. Julie Sullinger
Community Building Complex Meeting Agenda for May 18, 2023 5 p.m. Page 1 of 2
∙ Other | Mgr. Julie Sullinger
A. Craft Vendor Fair – 5/6/23 | Review
B. Back to School Food Truck Event | Update
C. Terms Expiring | Joy Bauman, Don Banks, Kris Hall, Ron Wait
9. Chairman’s Report
10. Closed Session Motion/Roll call vote 11. Return to Open Session – Action taken Motion to approve | Roll call vote 12. Round table comments/community update
13. Meeting Schedule | Next Committee Mtg: - June 6, 2023 @ Ned’s. Next Regular Board Meeting: Thursday June 15, 2023 at 5:00 p.m. at the Community Building Complex Board Room
14. Meeting adjournment Motion |Voice vote
MEETING MINUTES
COMMUNITY BUILDING COMPLEX
111 West 1ST Street Belvidere, IL 61008 Boone County, Illinois
Meeting Date: 5/18/2023 Time: 5:00 P.M.
Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL
The Community Building Complex Committee meeting was called to order at 5:00 p.m. by Chair K. Humphrey. The pledge of allegiance was led by Chair K. Humphrey.
Attendance was taken; In attendance: Committee Members: D. Banks, R. Bowley, D. Davis, D. Logsdon, J. McMorrow, B. Turner and R. Wait. Absent: J. Bauman, K. Hall. CBC Manager: J. Sullinger. Adm. Assistant: T. Becker were also in attendance. Meeting agenda:
D. Davis made a motion seconded by J. McMorrow to approve the agenda for 5/18/2023. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Approval of meeting minutes:
R. Wait made a motion seconded by D. Davis to approve the meeting minutes dated 04/20/23. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Treasurer’s Financial Report: Committee Treasurer: R. Bowley
Sales Tax Revenue & Receipts: $60,000.00
Other income: $5,825.31 (Includes interest, rentals & public support)
Total Income: $65,825.31
Total expenses: $22,041.24 (Does not include depreciation)
Net income: $43,784.07 (Does not include depreciation)
Discussion: None
J. McMorrow made a motion seconded by D. Davis to file the Treasurer’s report. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Bills to be Paid
D. Banks made a motion seconded by D. Davis to approve Bills to be Paid as submitted. A roll call vote was taken with all voting yes. Motion carried.
Discussion: None
Public Input: – None
Committee reports:
∙ Finance Committee: Chair: R. Bowley
Committee Report: R. Bowley
Unfinished Business:
A. Budget for FY 23-24 – See action taken as a result of closed session
Manager Report | J. Sullinger: None
Rules and Regulations Committee: Chair: K. Humphrey
Committee Report: K. Humphrey
New Business: None
Unfinished Business: None
Manager Report | J. Sullinger None
Discussion | Chair K. Humphrey to issue review form to Board members to complete a performance review for Manager J. Sullinger.
Page 1 of 2
Building & Ground Committee: Chair: J. McMorrow
Committee Report: J. McMorrow/J. Sullinger
Unfinished Business:
A. LL bathroom renovation | Update
Project complete – 5/12/2023 except for minor items
B. Building efis cracking | Update
Project completion scheduled for June 2023
C. Structural Engineer Inspection | Update
Project completion scheduled for June 2023
D. Lift | Update
Project completion scheduled for May 2023
E. Parking Lot Use Request | Update
Project proposal declined
New Business:
A. Main Street Storage Areas | Discussion
Review of storage areas utilized at CBC by Main Street Storage
Manager Report | J. Sullinger
Update | Property Taxes for 127 2nd Street property
Other Business:
A. Craft Vendor Fair | Successful
B. Back To School Food Truck Event | August 8/22/23 4-6 p.m.
C. Terms Expiring | J. Bauman, D. Banks, K. Hall, R Wait
Chairman’s Report None
Closed Session
D. Banks made a motion seconded by D. Davis to go to executive session at 5:22 p.m. A voice vote was taken with all voting yes Motion carried. J. Sullinger and T. Becker left the meeting.
Open Session Resumed
Open Session was resumed at 5:38 p.m.
Attendance was taken; In attendance: Committee Members: D. Banks, R. Bowley, D. Davis, D. Logsdon, J. McMorrow, B. Turner and R. Wait. Absent: J. Bauman, K. Hall. CBC Manager: J. Sullinger. Adm. Assistant: T. Becker were also in attendance. Action taken as a result of closed session:
J. McMorrow made a motion seconded by D. Davis to approve the FY 23-24 proposed budget with changes.
A roll call vote was taken with all voting yes. Motion carried.
Discussion: Budget amounts for: Manager salary; Administrative salary; Repairs and Maintenance funds; Equipment Replacement/New Equipment.
Round Table Community Update
Meeting adjournment
There being nothing further to come before the board R. Wait made a motion seconded by J. McMorrow to adjourn the meeting at 6:00 p.m.
Respectfully submitted
Teri Becker
COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 04/20/2023 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda
1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair
Pledge of Allegiance
2. Roll call for attendance
3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda.
4. Meeting minutes Motion to approve | Voice vote ∙ Board meeting Minutes dated 03/16/23
5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input
8. Committee reports
∙ Finance Committee Report Chair: Bob Bowley Discussion Committee Members: Don Banks; Darrel Davis
Unfinished Business:
A. CD | Discussion
B. Proposed Budget for FY 23-24 | Discussion
New Business: None
Manager Report Mgr. Julie Sullinger
∙ Rules & Regulations Report Chair: Katie Humphrey Discussion Committee Members: Joy Bauman; Kris Hall
Unfinished Business:
A. Purchasing Policy | Action (Vote to approve) Roll Call Vote ∙ New Business: None
Manager Report Mgr. Julie Sullinger
∙ Building & Grounds Report Chair: John McMorrow Discussion Committee Members: Bob Turner; Ron Wait
Unfinished Business:
A. Lower level bathroom renovation | Update
B. Painting | Update
C. Building efis cracking | Action (Vote to approve) Roll Call Vote New Business:
A. Storm Update: Building Inspection | Discussion
B. Parking Lot Use Request | Action (Vote to approve) Roll Call Vote Manager Report Mgr. Julie Sullinger
∙ Other | Mgr. Julie Sullinger
A. Spring has Sprung Bunny Event | Review
B. Craft/Vendor Fair – 5/6/23
9. Chairman’s Report
10. Closed Session Motion/Roll call vote 11. Return to Open Session – Action taken Motion to approve | Roll call vote 12. Round table comments/community update
13. Meeting Schedule | Next Committee Mtg: - May 2, 2023 @ Ned’s.
Next Regular Board Meeting: Thursday May 18, 2023 at 5:00 p.m. at the Community Building Complex Board Room
14. Meeting adjournment Motion |Voice vote
Community Building Complex Meeting Agenda for April 20, 2023 5 p.m. Page 1 of 1
MEETING MINUTES
COMMUNITY BUILDING COMPLEX
111 West 1ST Street Belvidere, IL 61008 Boone County, Illinois
Meeting Date: 4/20/2023 Time: 5:00 P.M.
Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL
The Community Building Complex Committee meeting was called to order at 5:00 p.m. by Chair K. Humphrey. The pledge of allegiance was led by Chair K. Humphrey.
Attendance was taken; In attendance: Committee Members: J. Bauman, R. Bowley, D. Davis, D. Logsdon, J. McMorrow, B. Turner and R. Wait. Absent: D. Banks, K. Hall. CBC Manager: J. Sullinger. Adm. Assistant: T. Becker were also in attendance. Meeting agenda:
D. Davis made a motion seconded by R. Bowley to approve the agenda for 4/20/2023 A voice vote was taken with all voting yes Motion carried.
Discussion: None
Approval of meeting minutes:
R. Wait made a motion seconded by J. McMorrow to approve the meeting minutes dated 03/16/23.
A voice vote was taken with all voting yes Motion carried.
Discussion: None
Treasurer’s Financial Report: Committee Treasurer: R. Bowley
Sales Tax Revenue & Receipts: $43,000.00
Other income: $3,082.63 (Includes interest, rentals & public support)
Total Income: $46,082.63
Total expenses: $26,901.26 (Does not include depreciation)
Net income: $19,181.37 (Does not include depreciation)
Q1 2023 Report:
Total Current Assets $1,470,678.40 Total Fixed Assets $3,734,776.67
Total Combined Assets $5,205,455.07
Total Liabilities $1,099,490.43 Total Equity $4,105,964.64
Total Liabilities & Equity $5,205,455.07
Discussion: None
D. Davis made a motion seconded by J. Bauman to file the Treasurer’s report. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Bills to be Paid
D. Davis made a motion seconded by J. McMorrow to approve Bills to be Paid as submitted. A roll call vote was taken with all voting yes. Motion carried.
Discussion: None
Public Input: – None
Committee reports:
• Finance Committee: Chair: R. Bowley
Committee Report: R. Bowley
Unfinished Business |
A. CD/Banking | CD process complete. Money transferred from Solutions Bank to Byron Bank for said CD.
Page 1 of 3
B. Proposed Budget for FY 23-24 Presented for review
Discussion | Committee requests input or questions to be submitted to be considered for final budget including any items from (5) year improvement plan; part time employee wages are included in proposed budget; Manager and secretary to be considered before budget vote during executive session at next meeting; Goal is to finalize budget at the May Board Meeting.
Roof repairs included in current budget and purchase of new lift funds available in current budget.
New Business | None
Manager Report | J. Sullinger
Tax deposit for April 2023 was $60,000.00 deposited 4/20/2023
Discussion | Blackhawk Bank going through a merger to be completed by year end to FirstMid.
Rules and Regulations Committee: Chair: K. Humphrey
Committee Report: K. Humphrey
Unfinished Business |
A. Purchasing Policy | D. Davis made a motion seconded by D. Logsdon to approve the Purchasing Policy with noted updates.
A roll call vote was taken with all voting yes Motion carried.
Discussion | Changes were approved by the attorney.
New Business | None
Manager Report | J. Sullinger None
Building & Ground Committee: Chair: J. McMorrow
Committee Report: J. McMorrow
Unfinished Business |
A. LL bathroom renovation update |Project nearing completion. Inside work close and outside work to be completed when weather and schedule allows.
B. Painting | Complete
C. Building efis cracking | No motion
Discussion | Board in agreement for structural engineer inspection before proceeding
New Business |
A. Storm Update | Board in agreement for structural engineer inspection as a proactive measure due to recent storms.
B. Parking Lot Use Request | D. Davis made a motion seconded by J. McMorrow to approve Pearl Place resident parking in the Community Building Complex parking lot contingent on:
a. Copy of insurance coverage for vehicles parked in their lot provided by Gorman & Company naming the CBC as additionally insured OR a rider of the said coverage to the CBC policy to be paid for by Gorman & Company
b. Installing a permanent walkway from Pearl Place to the CBC parking lot at the expense of Gorman & Company
c. Gorman & Company responsible to maintain the sidewalk including snow removal
d. Parking passes to be issued by CBC to Pearl Place residents. Residents would need to complete registration form to include vehicle identification as well as contact information of the owner. Also will have the understanding that
unauthorized vehicles not following the municipal lot rules will be towed at the owners expense.
Page 2 of 3
A roll call vote was taken with all voting yes. Motion carried.
Discussion | Board in agreement to help the local residents during this remodel without incurring additional costs to the CBC.
Manager Report | J. Sullinger None
Other Business:
A. Spring has Sprung Bunny Event | Great reviews
B. Craft Vendor Fair 5/6/23
Manager Information | J. Sullinger
A. Ace Hardware closing last day is Saturday 4/22/23
B. Property adjacent to CBC parking lot is being sold; 2 apartments; each level 1200 sq. ft.
C. East Ave & Logan Old School Building is being sold;
D. Board member terms expiring 6/30/23
a. Joy Bauman
b. Don Banks
c. Ron Wait
d. Kris Hall
Chairman’s Report None
Closed Session None
Action taken as a result of closed session: None
Round Table Community Update
Meeting adjournment
There being nothing further to come before the board D. Davis made a motion seconded by J. McMorrow to adjourn the meeting at 6:05 p.m.
Respectfully submitted
Teri Becker
COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 03/16/2023 4:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda
1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair
Pledge of Allegiance
2. Roll call for attendance
3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda.
4. Meeting minutes Motion to approve | Voice vote ∙ Board meeting Minutes dated 02/16/23
5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input
8. Committee reports
∙ Finance Committee Report Chair: Bob Bowley Discussion Committee Members: Don Banks; Darrel Davis
Unfinished Business:
A. CD
B. Budget Meeting
New Business: None
Manager Report Mgr. Julie Sullinger
∙ Rules & Regulations Report Chair: Katie Humphrey Discussion Committee Members: Joy Bauman; Kris Hall
Unfinished Business:
A. Public Input Policy | Approve
B. Purchasing Policy | Discussion
∙ New Business: None
Manager Report Mgr. Julie Sullinger
∙ Building & Grounds Report Chair: John McMorrow Discussion Committee Members: Bob Turner; Ron Wait
Unfinished Business:
A. Lower level bathroom renovation | Update
B. Building efis cracking | Update
New Business: None
Manager Report Mgr. Julie Sullinger
∙ Other | Mgr. Julie Sullinger
A. Rio Movie 2/24/23 | Review
B. Spring has Sprung Bunny Event 3/20/23 4-6 p.m.
C. Craft/Vendor Fair – 5/6/23
9. Chairman’s Report
10. Closed Session Motion/Roll call vote 11. Return to Open Session – Action taken Motion to approve | Roll call vote 12. Round table comments/community update
13. Meeting Schedule | Next Committee Mtg: - April 4, 2023 @ Ned’s.
Next Regular Board Meeting: Thursday April 20, 2023 at 5:00 p.m. at the Community Building Complex Board Room
14. Meeting adjournment Motion |Voice vote
Community Building Complex Meeting Agenda for March 16, 2022 5 p.m. Page 1 of 1
MEETING MINUTES
COMMUNITY BUILDING COMPLEX
111 West 1ST Street Belvidere, IL 61008 Boone County, Illinois
Meeting Date: 3/16/2023 Time: 5:00 P.M.
Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL
The Community Building Complex Committee meeting was called to order at 5:00 p.m. by Chair K. Humphrey. The pledge of allegiance was led by Chair K. Humphrey.
Attendance was taken; In attendance: Committee Members: D. Banks, J. Bauman, R. Bowley, D. Davis, K. Hall, D. Logsdon, J. McMorrow, B. Turner and R. Wait. Absent: None CBC Manager: J. Sullinger. Adm. Assistant: T. Becker were also in attendance. Meeting agenda:
D. Davis made a motion seconded by J. McMorrow to amend to agenda to read 5:00 p.m. D. Davis made a motion seconded by J. McMorrow to approve the agenda for 3/16/2023 A voice vote was taken with all voting yes Motion carried.
Discussion: None
Approval of meeting minutes:
R. Wait made a motion seconded by R. Bowley to approve the meeting minutes (with time change) dated 02/16/23 .
A voice vote was taken with all voting yes Motion carried.
Discussion: None
Treasurer’s Financial Report: Committee Treasurer: R. Bowley
Sales Tax Revenue & Receipts: $56,000.00
Other income: $2,026.27 (Includes interest, rentals & public support)
Total Income: $58,026.27
Total expenses: $25,165.70 (Does not include depreciation)
Net income: $32,860.57 (Does not include depreciation)
Discussion: None
K. Hall made a motion seconded by D. Davis to file the Treasurer’s report. A voice vote was taken with all voting yes Motion carried.
Discussion: None
Bills to be Paid
D. Banks made a motion seconded by J. McMorrow to approve Bills to be Paid as submitted. A roll call vote was taken with all voting yes. Motion carried.
Discussion: None
Public Input: – None
Committee reports:
∙ Finance Committee: Chair: R. Bowley
Committee Report: R. Bowley
New Business:
A. CD/Banking | D. Davis made a motion seconded by J. McMorrow to move $500,000 from Solutions Bank to Byron Bank for a CD term of 11 months at a rate of 4.32%. A roll call vote was taken with (9) voting yes (1) abstain D. Banks. Motion carried. Note: D. Banks left the meeting at 5:07 p.m.; returned at 5:10 p.m.
B. Budget Meeting | CBC Director and Finance Committee chair to meet 3/23/23 to begin discussion on FY 2023-2024 budget. All committee members requested to bring forth items to be included in FY 2023-2024 budget.
Manager Report | J. Sullinger
Page 1 of 2
Tax deposit for March 2023 was $42,000.00 deposited 3/15/2023
Rules and Regulations Committee: Chair: K. Humphrey
Committee Report: K. Humphrey
New Business
A. Public Input Policy | Amendment on 2nd paragraph Board of Commissioner to committee. D. Banks made a motion seconded by D. Logsdon to approve the Public Input Policy as amended.
A voice vote was taken with all voting yes Motion carried.
B. Purchasing Policy | Discussion
State limit; verbiage changes; verify with attorney before approval
Manager Report | J. Sullinger None
Building & Ground Committee: Chair: J. McMorrow
Committee Report: J. McMorrow
Unfinished Business:
A. LL bathroom renovation update
Project schedule meeting held 3/16/23. Completion date 3/24/23 with exception to terrazzo flooring to be completed in April and outside drainage work when weather breaks.
B. Building efis cracking | Discussion: Building exterior damage picture and discussion of options for repairs and scheduling
Manager Report | J. Sullinger
Painting of lower level in progress; lift repair vs. used equipment continue search. New Business: None
Manager Report | J. Sullinger None
Other Business:
A. Rio Movie | Well attended
B. Spring has Sprung Bunny Event 3/20/23 4-6 p.m.
C. Craft Vendor Fair 5/6/23
Chairman’s Report None
Closed Session None
Action taken as a result of closed session: None
Round Table Community Update
Meeting adjournment
There being nothing further to come before the board D. Davis made a motion seconded by K. Hall to adjourn the meeting at 5:45 p.m.
Respectfully submitted
Teri Becker
COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 02/16/2023 4:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda
1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair
Pledge of Allegiance
2. Roll call for attendance
3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda.
4. Meeting minutes Motion to approve | Voice vote ∙ Board meeting Minutes dated 12/15/22
∙ Board Meeting Minutes dated 01/19/23
5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input
8. Committee reports
∙ Finance Committee Report Chair: Bob Bowley Discussion Committee Members: Don Banks; Darrel Davis
New Business:
A. CD/Banking
B. Purchasing Policy – Update
C. Paypal/Zelle
D. Budget Meeting
Manager Report Mgr. Julie Sullinger
∙ Rules & Regulations Report Chair: Katie Humphrey Discussion Committee Members: Joy Bauman; Kris Hall
New Business:
A. Policy for Public Comment
B. Purchasing Policy | Review and update
C. Economic Interest Statement(s) due by 5/1/23
Manager Report Mgr. Julie Sullinger
∙ Building & Grounds Report Chair: John McMorrow Discussion Committee Members: Bob Turner; Ron Wait
Unfinished Business:
A. Lower level bathroom renovation | Update
B. 5 year plan Lower Level painting | Update
New Business:
A. Peanuts Movie | Review
B. Rio (Movie) | Friday 2/24/23
C. Craft Vendor Fair | Saturday 5/6/23
Manager Report Mgr. Julie Sullinger
9. Chairman’s Report
10. Closed Session Motion/Roll call vote 11. Return to Open Session – Action taken Motion to approve | Roll call vote 12. Round table comments/community update
13. Meeting Schedule | Next Committee Mtg: - March 7, 2023 @ Ned’s.
Next Regular Board Meeting: Thursday March 16, 2023 at 5:00 p.m. at the Community Building Complex Board Room
14. Meeting adjournment Motion |Voice vote
Community Building Complex Meeting Agenda for February 16, 2022 5 p.m. Page 1 of 1
MEETING MINUTES
COMMUNITY BUILDING COMPLEX
111 West 1ST Street Belvidere, IL 61008
Meeting Date: 2/23/2023
Time: 5:00 P.M.
Boone County, Illinois
Note: Meeting originally scheduled for 2/16/23 canceled due to weather. Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL
The Community Building Complex Committee meeting was called to order at 5:00 p.m. by Chair K. Humphrey. The pledge of allegiance was led by Chair K. Humphrey.
Oath of Office | Dana Logsdon took the oath of office as a Community Building Complex Board of Trustee member.
Attendance was taken; In attendance: Committee Members: J. Bauman, R. Bowley,
D. Davis, D. Logsdon, J. McMorrow and R. Wait. Absent: D. Banks, K. Hall, B. Turner
CBC Manager: J. Sullinger. Adm. Assistant: T. Becker were also in attendance.
Meeting agenda:
D. Davis made a motion seconded by J. Bauman to approve the agenda for 2/16/2023 (Canceled due to weather held on 2/23/2023).
A voice vote was taken with (6) voting yes Motion carried.
Discussion: None
Approval of meeting minutes:
R. Wait made a motion seconded by R. Bowley to approve the meeting minutes dated 12/15/22 and 1/19/23.
A voice vote was taken with (6) voting yes Motion carried.
Discussion: None
Treasurer's Financial Report: Committee Treasurer: R. Bowley
Sales Tax Revenue & Receipts: $62,000.00
Other income: $8,621.87 (Includes interest, rentals & public support)
Total Income: $70,621.87
Total expenses: $24,816.64 (Does not include depreciation)
Net income: $45,805.23 (Does not include depreciation)
Discussion: None
J. McMorrow made a motion seconded by D. Davis to file the Treasurer's report.
A voice vote was taken with (6) voting yes Motion carried.
Discussion: None
Bills to be Paid
D. Davis made a motion seconded by R. Wait to approve Bills to be Paid as submitted. A roll call vote was taken with (6) voting yes. Motion carried.
Discussion: None
Public Input: - None
Committee reports:
Finance Committee: Chair: R. Bowley
Committee Report: R. Bowley
New Business:
A. CD/Banking | R. Wait made a motion seconded by D. Davis to move $500k from
Solutions Bank to a local bank for a CD for term no less than 1 year.
A roll call vote was taken with (6) voting yes. Motion carried.
Discussion: Finance committee will review local banks for best CD rate and recommend best action to be taken.
Page 1 of 2
B. Paypal/Zelle | J. Sullinger made a recommendation to add payment option of
Paypal for the CBC. This will be at no cost to CBC; a 4% transaction charge will be passed on to the customer.
C. Budget Meeting | R. Bowley Request for board members to turn in to Julie any
requests for next year's budget. Finance committee will begin reviewing new budget.
Manager Report | J. Sullinger
Tax deposit for Feb. 2023 was $56,000.00 deposited 2/16/2023
Arts Council requesting $1k for upgrade of Belvidere Seed Mural at 426 S. State St.
oxel Belvidere, IL. This is a budget item no vote required.
Commitment Letter to Eder & Casella will be coming up; satisfied with previous audits will be using them again this year.
Discussion: None
Rules and Regulations Committee: Chair: K. Humphrey
Committee Report: K. Humphrey
Manager Report | J. Sullinger
New Business
A. Public Input Policy and Purchasing Policy presented for and update. The committee
will review for changes to Julie prior to next board meeting so that a final copy can be presented at the next board meeting.
B. Economic Interest Statement(s) are due by 5/1/2023.
Building & Ground Committee: Chair: J. McMorrow
Committee Report: J. McMorrow
Unfinished Business:
A. LL bathroom renovation update
D. Davis made a motion seconded by J. McMorrow to increase contingency for LL bathroom renovation by $10k.
A roll call vote was taken with (6) voting yes. Motion carried.
B. 5 yr. plan | J. Sullinger Maintenance at CBC is painting providing a cost savings for
CBC.
C. Building Leaks | J. Sullinger Photos presented on inspection of building leaks.
Obtaining quotes for repair.
D. Hydraulic Lift | J. Sullinger 25 ft. lift is in need of repairs quoted at $2,800.00. Obtaining quotes for used model (smaller scale) to compare repairs versus new used lift. Unit was purchased in 2008 used.
New Business:
A. Peanuts Movie | 170 people attended
B. Rio Movie | 2/24/23
C. Craft Vendor Fair 5/6/23 50 booth available- 3/4 are sold.
Chairman's Report None
Closed Session None
Action taken as a result of closed session: None
Round Table Community Update
Meeting adjournment
There being nothing further to come before the board R. Wait made a motion seconded by J. McMorrow to adjourn the meeting at 6:08 p.m.
Respectfully submitted
Teri Becker
Page 2 of 2
MEETING CANCELED
Community Building Complex Committee Agenda Regular Meeting Thursday, January 20, 2022 5:00 p.m. Call to Order – Greg Brown, Chairman
Pledge
Approval of Minutes of the Regular Meeting, December 16, 2021 Treasurer’s Report – Bob Bowley
Approval of Bills
Audience/Visitor Participation:
Committee Reports:
Finance Committee:
1. Manager’s report
2. Unfinished Business:
3. New Business:
a. Banking – need to appoint signer’s
Rules and Regulations:
1. Manager’s report
2. Unfinished Business:
a. Alcohol policy
3. New Business:
Building and Grounds Committee:
1. Manager’s report
2. Unfinished Business:
a. Lower level bathroom renovation
b. Sidewalk – between CBC & Pearl Place
b. Roof/ephus
c. 5 year plan – in progress
d. Gutters install
e. On call alarm person
3. New Business:
a. Staff/open position(s) set salary
Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020
Chairman’s Report – Greg Brown
Other Business
Executive Session
Property Acquisition
Adjournment
Other Info:
Next Committee Mtg: - Tuesday, February 1, 2022 – Meeting: 11:30 AM @ Steam Plant; Lunch Optional after meeting
Next Regular Board Meeting: Thursday February 17, 2022 at 5:00 p.m.
Community Building Complex Committee Agenda Regular Meeting Thursday, February 17, 2022 5:00 p.m. Call to Order – Greg Brown, Chairman
Pledge
Approval of Minutes of the Regular Meeting, January 20, 2022
Treasurer’s Report – Bob Bowley
Approval of Bills
Audience/Visitor Participation:
Committee Reports:
Finance Committee:
1. Manager’s report
2. Unfinished Business:
a. Banking
3. New Business:
a. Audit – need to approve auditor
Rules and Regulations:
1. Manager’s report
2. Unfinished Business:
a. Staff opening(s)
3. New Business: None
Building and Grounds Committee:
1. Manager’s report
2. Unfinished Business:
a. Lower level bathroom renovation update
b. Sidewalk – between CBC & Pearl Place – No update
b. Parking log study – Bidding update
c. 5 year plan – Add alarm system
3. New Business:
a. Lawn care/grounds maintenance
b. Office- Replace carpet/repaint
Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020
Chairman’s Report – Greg Brown
Other Business
Executive Session
Property Acquisition
Adjournment
Other Info:
Next Committee Mtg: - Tuesday, March 1, 2022 – Meeting: 11:30 AM @ Steam Plant; Lunch Optional after meeting
Next Regular Board Meeting: Thursday March 17, 2022 at 5:00 p.m.
Community Building Complex Committee Agenda Regular Meeting Wednesday March 16, 2022 5:00 p.m. Call to Order – Greg Brown, Chairman
Pledge
Approval of Minutes of the Regular Meeting, February 17, 2022
Treasurer’s Report – Bob Bowley
Approval of Bills
Audience/Visitor Participation:
Committee Reports:
Finance Committee:
1. Manager’s report
2. Unfinished Business:
a. Banking
3. New Business:
a. Budget for FY 22-23
Rules and Regulations:
1. Manager’s report
2. Unfinished Business:
a. Staff opening(s)
b. Alcohol policy review
3. New Business:
a. Statement of Economic Interests to be filed
b. Absentee voting policy
c. Staff retention
d. Board member position
Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020
Building and Grounds Committee:
1. Manager’s report
2. Unfinished Business:
a. Lower level bathroom renovation update
b. Parking lot update
c. 5 year plan
3. New Business: None
Chairman’s Report – Greg Brown
Other Business
Executive Session
Property Acquisition
Adjournment
Other Info:
Next Committee Mtg: - Tuesday, April 1, 2022 – Meeting: 11:30 AM @ Steam Plant; Lunch Optional after meeting
Next Regular Board Meeting: Thursday April 21, 2022 at 5:00 p.m
Community Building Complex Committee Agenda Regular Meeting Thursday April 21, 2022 5:00 p.m. Call to Order – Katie Humphrey, Chairman
Pledge
Approval of Minutes of the Regular Meeting, March 16, 2022
Treasurer’s Report – Bob Bowley
Approval of Bills
Audience/Visitor Participation:
Committee Reports:
Finance Committee:
1. Manager’s report
2. Unfinished Business:
a. Banking
3. New Business:
a. Budget for FY 22-23
Rules and Regulations:
1. Manager’s report
2. Unfinished Business:
a. New staff
b. Staff – thank you
c. Board Member position advertised
3. New Business:
a. One signature policy
Building and Grounds Committee:
1. Manager’s report
2. Unfinished Business:
a. Lower level bathroom renovation update
b. Parking lot – work to begin June 1, 2022
c. 5 year plan
Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020
3. New Business:
a. Lawn care/grounds maintenance – Nico’s Landscaping
b. Food Truck
Chairman’s Report – Katie Humphrey
Other Business
Executive Session
Property Acquisition
Adjournment
Other Info:
Next Committee Mtg: - Tuesday, May 3, 2022 – Meeting: 11:30 AM @ Ned’s Diner; Lunch Optional after meeting
Next Regular Board Meeting: Thursday May 19, 2022 at 5:00 p.m.
Community Building Complex Committee Agenda Regular Meeting Thursday May 16, 2022 5:00 p.m. Call to Order – Katie Humphrey, Chairman
Pledge
Approval of Minutes of the Regular Meeting, April 21, 2022
Treasurer’s Report – Bob Bowley
Approval of Bills
Audience/Visitor Participation:
Committee Reports:
Finance Committee:
1. Manager’s report
2. Unfinished Business:
a. Banking
b. Budget for FY 22-23
3. New Business: None
Rules and Regulations:
1. Manager’s report
2. Unfinished Business:
a. Board member positions open
3. New Business:
a. Executive Board positions & committees – July 2022
Building and Grounds Committee:
1. Manager’s report
2. Unfinished Business:
a. Lower level bathroom renovation update
b. Parking lot – work to begin June 1, 2022; letter to residents and businesses c. 5 year plan
3. New Business: None
Chairman’s Report – Katie Humphrey
Other Business
Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020
Executive Session
Property Acquisition
Adjournment
Other Info:
Next Committee Mtg: - Tuesday, June 7, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch.
Next Regular Board Meeting: Thursday June 16, 2022 at 5:00 p.m.
Community Building Complex Committee Agenda Regular Meeting Thursday June 16, 2022 5:00 p.m. Call to Order – Katie Humphrey, Chairman
Pledge
Approval of Minutes of the Regular Meeting, May 19, 2022
Treasurer’s Report – Bob Bowley
Approval of Bills
Audience/Visitor Participation:
Committee Reports:
Finance Committee:
1. Manager’s report
2. Unfinished Business:
a. Banking – new accounts @ Byron Bank open
b. Budget for BY 22-23
3. New Business: None
Rules and Regulations:
1. Manager’s report
2. Unfinished Business:
a. Open Board member position(s) and/or expiring terms
3. New Business:
a. Executive Board positions & committees – July 2022
b. DEI Research
Building and Grounds Committee:
1. Manager’s report
2. Unfinished Business:
a. Lower level bathroom renovation
b. Parking lot – work started 5/31/22
c. 5 year plan – building alarm quote; paint lower level
Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020
3. New Business:
a. Control of animals in lot(s)
b. Heritage Days – carnival guidelines
Chairman’s Report – Katie Humphrey
Other Business
a. Website
Executive Session
Property Acquisition
Adjournment
Other Info:
Next Committee Mtg: - Tuesday, July 5, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch.
Next Regular Board Meeting: Thursday July 21, 2022 at 5:00 p.m.
Meet new school Superintendent Thursday June 16, 2022 4-6 p.m. @ Belvidere North
Community Building Complex Committee Agenda Regular Meeting Thursday July 21, 2022 5:00 p.m.
Call to Order – Katie Humphrey, Chairman
Pledge
Approval of Minutes of the Regular Meeting, June 16, 2022
Treasurer’s Report – Bob Bowley
Approval of Bills
Audience/Visitor Participation:
Committee Reports:
Finance Committee:
1. Manager’s report
2. Unfinished Business:
3. New Business:
a. Audit – 1st meeting 7/6/2022; Full week July 25th, 2022
Rules and Regulations:
1. Manager’s report
2. Unfinished Business:
a. New Board Member Introduction –Darrel Davis | Swearing In
b. Open Board Member position(s) and/or expiring terms – John McMorrow and Bob Turner
3. New Business:
a. Executive Board positions & committees | Vote
Building and Grounds Committee:
1. Manager’s report
2. Unfinished Business:
a. Heritage Days
b. Lower level bathroom renovation
c. Parking lot – work completed
d. 5 year plan – Meet after July meeting; yearly walk through of building
Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020
3. New Business:
a. Working on variety of events for upcoming months
b. Alarm System Replacement
Chairman’s Report – Katie Humphrey
Other Business
Executive Session
Property Acquisition
Adjournment
Other Info:
Next Committee Mtg: - Tuesday, August 2, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch. Julie will not be present
Next Regular Board Meeting: Thursday August 18, 2022 at 5:00 p.m.
Community Building Complex Committee Agenda
Regular Meeting Thursday August 18, 2022 5:00 p.m.
Call to Order – Katie Humphrey, Chairman
Pledge
Approval of Minutes of the Regular Meeting, July 28, 2022
Treasurer’s Report – Bob Bowley
Approval of Bills
Audience/Visitor Participation:
Committee Reports:
Finance Committee:
Chair: Bob Bowley Committee Members: Don Banks, Darrel Davis
Manager’s report
Unfinished Business:
Audit
New Business:
CD rates
Rules and Regulations Committee:
Chair: Katie Humphrey Committee Members: Kris Hall, Joy Bauman
Manager’s report
Unfinished Business:
New Business:
Building and Grounds Committee:
Chair: John McMorrow Committee Members: Bob Turner, Ron Wait
Manager’s report
Unfinished Business:
Lower level bathroom renovation
5 year plan – Meet after July meeting; yearly walk through of building
Land Purchase 127 W. 2nd Street
New Business:
Chairman’s Report – Katie Humphrey
Other Business
Executive Session (Read purpose make motion and vote)
Action taken as a result of Executive Session: (Motion and vote)
Property Acquisition
Adjournment
Other Info:
Next Committee Mtg: - Tuesday, September 6, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch.
Next Regular Board Meeting: Thursday September 15, 2022 at 5:00 p.m.
COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 9/15/2022 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda
1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair
Pledge of Allegiance
2. Roll call for attendance
3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda
4. Meeting minutes Motion to approve | Voice vote a. Closed (Executive Session) Meeting Minutes dated 7/28/2022
b. Board Meeting Minutes dated 8/18/2022
5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input
8. Committee reports
∙ Finance Committee Report Chair: Bob Bowley Discussion ∙ Rules & Regulations Report Chair: Katie Humphrey Discussion ∙ Building & Grounds Report Chair: John McMorrow Discussion
9. Unfinished Business
A. Audit final report | Approval to file Motion to file | Roll call vote B. Cancelled Events - Refund | Approval to refund Mgr. Julie Sullinger C. Property Purchase 127 W. 2nd Street | Update Mgr. Julie Sullinger D. Back to School Food Truck Event | Recap Mgr. Julie Sullinger E. Lower level bathroom renovation | Update Chair: John McMorrow F. Parking Lot “Manley Lot” Signage |Approval Mgr. Julie Sullinger G. 5 year plan | Update on building walk through Chair: John McMorrow
10. New Business
A. Heat/Air Yearly Maintenance | Approval to proceed Mgr. Julie Sullinger
11. Chairman’s Report
12. Closed Session Motion/Roll call vote Note: (Must state and record reason for closed session; closed session must be recorded) 13. Return to Open Session – Action taken Motion to approve | Roll call vote
14. Round table comments/community update
15. Meeting Schedule | Next Committee Mtg: - Tuesday, October 4, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch. Next Regular Board Meeting: Thursday October 20, 2022 at 5:00 p.m. at the Community Building Complex
16. Meeting adjournment Motion |Voice vote
Community Building Complex Meeting Agenda for September 15, 2022 5 p.m. Page 1 of 1
COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 10/20/2022 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda
1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair
Pledge of Allegiance
2. Roll call for attendance
3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda
4. Meeting minutes Motion to approve | Voice vote a. Board Meeting Minutes dated 9/15/22
5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input
8. Committee reports
∙ Finance Committee Report Chair: Bob Bowley Discussion Committee Members: Don Banks; Darrel Davis
A. Audit final report | Approval to file Motion to file | Roll call vote
Manager Report Mgr. Julie Sullinger
B. Tax money deposited September | Discussion
∙ Rules & Regulations Report Chair: Katie Humphrey Discussion Committee Members: Joy Bauman; Kris Hall
Manager Report Mgr. Julie Sullinger
∙ Building & Grounds Report Chair: John McMorrow Discussion Committee Members: Bob Turner; Ron Wait
A. Lower level bathroom renovation-Bid end Oct. | Update
B. 5 year plan – Curtains cleaned | Discussion
Manager Report Mgr. Julie Sullinger
C. Property purchase closed 9/19/22 | Discussion
9. Unfinished Business None
10. New Business
A. PT/Custodian/Handyman – Starting the Search| Discussion Mgr. Julie Sullinger
11. Chairman’s Report
12. Closed Session Motion/Roll call vote Note: (Must state and record reason for closed session; closed session must be recorded) 13. Return to Open Session – Action taken Motion to approve | Roll call vote 14. Round table comments/community update
15. Meeting Schedule | Next Committee Mtg: - Tuesday, November 1, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch. Next Regular Board Meeting: Thursday November 17, 2022 at 5:00 p.m. at the Community Building Complex Board Room
16. Meeting adjournment Motion |Voice vote
Community Building Complex Meeting Agenda for October 20, 2022 5 p.m. Page 1 of 1
COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 11/17/2022 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda
1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair
Pledge of Allegiance
2. Roll call for attendance
3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda
4. Meeting minutes Motion to approve | Voice vote a. Board Meeting Minutes dated 10/20/22
5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input
8. Committee reports
∙ Finance Committee Report Chair: Bob Bowley Discussion Committee Members: Don Banks; Darrel Davis
Manager Report Mgr. Julie Sullinger
∙ Rules & Regulations Report Chair: Katie Humphrey Discussion Committee Members: Joy Bauman; Kris Hall
Manager Report Mgr. Julie Sullinger
∙ Building & Grounds Report Chair: John McMorrow Discussion Committee Members: Bob Turner; Ron Wait
A. Lower level bathroom renovation- | Update
▪ Pre-Bid Walkthrough November 17 @ 2 pm
▪ Bid opening December 1, 2022 at 2 p.m.
B. 5 year plan – Lower Level – Painting | Discussion
C. Part time custodian/handyman | Update
Manager Report Mgr. Julie Sullinger
9. Unfinished Business None
10. New Business
A. Events held at the Community Building Complex | Discussion
Mgr. Julie Sullinger
B. Insurance Coverage | Discussion Mgr. Julie Sullinger C. Heat/Air Unit Repair | Discussion Mgr. Julie Sullinger
11. Chairman’s Report
12. Closed Session Motion/Roll call vote Note: (Must state and record reason for closed session; closed session must be recorded) 2(C)(1), 5 ILCS 120/2 (C)(1) To consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees, specific individuals who serve as independent contractors, or specific volunteers of the public body or legal counsel for
Community Building Complex Meeting Agenda for November 17, 2022 5 p.m. Page 1 of 2
the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor, or a volunteer or against legal counsel for the public body to determine its validity. Public Act 101-459 effective August 23, 2019
13. Return to Open Session – Action taken Motion to approve | Roll call vote 14. Round table comments/community update
15. Meeting Schedule | Next Committee Mtg: - Tuesday, December 6, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch.
Next Regular Board Meeting: Thursday December 15, 2022 at 5:00 p.m. at the Community Building Complex Board Room
16. Meeting adjournment Motion |Voice vote
Community Building Complex of Boone County
111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389
www.community buildingcomplex.org
MINUTES OF THE REGULAR MEETING Thursday January 20, 2022 at 5:00 p.m.
Members Absent: Brad Fidder Freddy DeLaTrinidad Don Banks
Members Present: Greg Brown, Chairman Katie Humphrey Bob Bowley Kris Hall
John McMorrow Katie Scherbarth Bob Turner Ron Wait
Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Greg Brown called the meeting to order at 5:00 p.m. followed by the Pledge of Allegiance.
Secretary's Report A Motion to file the Minutes of the December 16, 2021 regular meeting was made by Kris Hall seconded by Bob Bowley. Motion passed. Treasurer's Report Bob Bowley presented the Treasurer's Report. Monthly Report Sales tax revenue was $44,000.00 and other income was listed in report as $2,017.12 which includes interest, rentals & public support and deposit of CD. Total income was $46,017.12. Total expenses were $22,787.28 which includes monthly expenses, . payroll and any bond principal and interest payments. Net income was $23,229.84 (does not include depreciation). Quarterly Report: 4th quarter 2021 Total Current Assets: $1,462,203.12; Total Fixed Assets $3,517.442.89 Total Combined Assets: $4,979,646.01 Total Liabilities $1,222,891.47; Total Equity: $3,756,754.54 Total Liabilities & Equity: $4,979,646.01
Motion to file the Treasurer's Report was made by Ron Wait seconded by John McMorrow. Motion passed.
A Motion to pay the bills on the report was made by Bob Bowley and seconded by Kris Hall. Motion passed.
Audience/Visitor Participation: There were no visitors.
Community Building Complex Meeting Minutes 1 - 20 - 22 Page 113
Community Building Complex of Boone County
111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389
www.communitybuildingcomplex.org
-am
Finance Committee:
Manager's report: $60,500.00 was deposited 1-20-2022. Unfinished Business: New Business:
Minimum wage law effective January 1, 2022 increased wages by $1.00 for CBC staff. Kris Hall made a motion seconded by Ron Wait to have check signers and names on banking accounts as follows: Greg Brown, Katie Scherbarth, Robert Bowley & John McMorrow and removing Bonnie Beck. In addition the motion was also made to give Julie Sullinger, Director of the Community Building, access to any current and future accounts held at Byron Bank. This access will allow Julie to check balances and get assistance with the account as a whole, transfer funds within Community Building accounts held at Byron Bank. This does not allow Julie to sign any checks or documents.
-a
A.
Rules and Regulations Committee:
Manager's Report: None
Unfinished Business: None New Business:
Alcohol policy - Current documents reviewed with minor language changes approved by the board. There were no policy changes. Changes made: a). Alcohol vendor must be on premises during the entirety of alcohol being served. b). Raffle basket items containing alcohol must remain closed during the event. c). CBC policies are in addition to or supersedes Illinois liquor commission policies. Julie to verify vendor designee before event.
Building and Grounds Committee:
Manager's Report: None 2. Unfinished Business:
A. Lower Level Bathroom Renovation - Board in agreement to get
plans completed. B. Sidewalk/Parking Lot - Board in agreement ready to send out for
bids. Roof/ephus - Roof completed no leaks; Small leak in ephods to be repaired in the spring. 5 year plan- additions at next committee meeting Gutters install, No update On call alarm person - No update
Community Building Complex Meeting Minutes 1-20-22 Page 23
Community Building Complex of Boone County
111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389
www.community buildingcomplex.org
New Business: A. Board in agreement to set salary at $18-$22.00 per hour for part-time
Assistant to Director.
Chairman's Report: None Other Business: None Executive Session: None Action Taken: None Property Acquisition: None
Adjournment: Meeting was adjourned at 5:46 p.m. Motion made by Katie Scherbarth and seconded by John McMorrow.
Other Info *Committee Meeting: The February committee meeting will be held Tuesday February 1, 2022 at 11:30 am @Steam Plant. Lunch optional after meeting.
*Next Regular Board Meeting: Thursday February 17, 2022 at 5:00 p.m. in the Community Building.
Community Building Complex of Boone County
111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389
www.communitybuildingcomplex.org
MINUTES OF THE REGULAR MEETING Thursday February 17, 2022 at 5:00 p.m.
Members Absent: Kris Hall
Members Present: Greg Brown, Chairman Katie Scherbarth Bob Bowley Brad Fidder John McMorrow Don Banks Bob Turner Ron Wait
Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Greg Brown called the meeting to order at 5:00p.m. followed by the Pledge of Allegiance.
Secretary's Report A Motion to file the Minutes of the January 20, 2021 regular meeting was made by Brad Fidder seconded by Bob Turner. Motion passed. Treasurer's Report Bob Bowley presented the Treasurer's Report. Monthly Report Sales tax revenue was $60,500.00 and other income was listed in report as $3,307.78 which includes interest, rentals & public support. Total income was $63,537.78. Total expenses were $8,482.83 which includes monthly expenses, payroll and any bond principal and interest payments. Net income was $55,054.95 (does not include depreciation).
Motion to file the Treasurer's Report was made by Brad Fidder seconded by John McMorrow. Motion passed.
A Motion to pay the bills on the report was made by Don Banks and seconded by Brad Fidder. Motion passed.
Audience/Visitor Participation: There were no visitors.
Finance Committee:
Manager's report: $41,000.00 was deposited 2-17-2022. Unfinished Business: New Business:
Committee made the decision to retain the same auditor for FY 2021 2022.
Foi
A.
Community Building Complex of Boone County
111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389
www.communitybuildingcomplex.org
Rules and Regulations Committee:
Manager's Report: None Unfinished Business: None New Business:
A. Staff openings - Maintenance person still on hold possibly summer
2022. Part Time Assistant to Director of CBC posting will start March 1, 2022.
Building and Grounds Committee:
Manager's Report:
A. Damage to the stage flooring occurred during Main Street Players
stage set-up. Julie to get quotes for repairing the floor damage;
Main Street Players responsible to cover cost to repair damage. 2. Unfinished Business:
A. Lower Level Bathroom Renovation - Architect to meet w/Julie
early in March 2022 to resume completion of plans. Parking Lot - Bids were accepted at 10AM 2/17/22. Total of (8) bids were received. Bids were presented to the Board for review. Brad Fidder made a motion seconded by John McMorrow to award the bid to Norwest Construction for $126,181.00. Work to
begin beginning of June 2022. D. 5 year plan-added building alarm system; current alarms are
functional however if they were to fail replacements would be
necessary 4. New Business: None
Chairman's Report: None Other Business: Brad Fidder announced this will be his last meeting due to a residency change; Freddy DeLaTrinidad notified Julie that he can no longer serve on the Board due to work conflict. Executive Session: None Action Taken: None Property Acquisition: None
Adjournment: Meeting was adiourned at 5:40 p.m. Motion made by Ron Wait and seconded by Brad Fidder.
Other Info *Committee Meeting: The March committee meeting will be held Tuesday March 1, 2022 at 11:30 am @Steam Plant. Lunch optional after meeting.
*Next Regular Board Meeting: Thursday March 17, 2022 at 5:00 p.m. in the Community Building.
Community Building Complex of Boone County A
111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389
www.communitybuildingcomplex.org
MINUTES OF THE REGULAR MEETING Thursday March 16, 2022 at 5:00 p.m.
Members Absent:
Members Present: Katie Humphrey, Chairman Bob Bowley Ron Wait John McMorrow Don Banks Bob Turner Kris Hall Joy Bauman
Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Katie Humphrey called the meeting to order at 5:00 p.m. followed by the Pledge of Allegiance.
Secretary's Report A Motion to file the Minutes of the February 17, 2022 regular meeting was made by Ron Wait seconded by Don Banks. Motion passed. Treasurer's Report Bob Bowley presented the Treasurer's Report. Monthly Report Sales tax revenue was $41,000.00 and other income was listed in report as $1,283.40 which includes interest, rentals & public support. Total income was $42,283.50. Total expenses were $21,057.19 which includes monthly expenses, payroll and any bond principal and interest payments. Net income was $21.226.21 (does not include depreciation).
Motion to file the Treasurer's Report was made by Don Banks seconded by John McMorrow. Motion passed.
A Motion to pay the bills on the report was made by Kris Hall and seconded by John McMorrow. Motion passed.
Audience/Visitor Participation: There were no visitors.
Finance Committee:
Manager's report: $45,000.00 was deposited 3-16-2022.
Community Building Complex of Boone County
111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389
www.community buildingcomplex.org
Unfinished Business:
A. The Board was in agreement to update check signers on all accounts at Blackhawk Bank, Byron Bank and Solutions Band as follows:
Robert Bowley, Katrin Humphrey/Scherbarth, John McMorrow and Joy Bauman. Remove Greg Brown.
New Business:
A. FY Budget for 2022-2023 is ready for review by the Finance
Committee before presenting to the Board for approval.
Rules and Regulations Committee:
Manager's Report: None 2. Unfinished Business:
A. Staff opening(s) Position for Assistant has been posted (28)
resumes submitted to date
B. The Alcohol Policy stands as is. New Business:
Statement of Economic Interests were handed out to Board members.
Board was in agreement to keep Absentee voting policy dated 12/15/16 as written. Ron Wait made a motion seconded by Kris Hall to issue a bonus of $400 to part-time staff in appreciation for their support the past (2) years during COVID event cutbacks. Board member vacancies are as follows: County; City of Belvidere and Township (Outside of Belvidere). County and City of Belvidere are appointed; posting will be published for Township vacancy.
Building and Grounds Committee:
Manager's Report:
A. None Unfinished Business:
A.
Lower Level Bathroom Renovation - Julie to meet with Architect
April 1, 2022 to review plans B. Parking Lot - Resurfacing to begin June 1, 2022 with completion in
2-3 weeks weather pending. Julie will give notice to area
businesses D. 5 year plan- no updates New Business: None
Chairman's Report: None Other Business: Greg Brown has been replaced by Joy Bauman for District 100. Joy Bauman took the Oath of Office. Committee meeting location to be announced by Julie prior to the meeting. Community Building Complex Meeting Minutes 3 - 16-22 Page 213
Executive Session: None Action Taken: None Property Acquisition: None
Adjournment: Meeting was adjourned at 5:50 p.m. Motion made by Ron Wait and seconded by Kris Hall.
Other Info *Committee Meeting: The April committee meeting will be held Tuesday April 5, 2022 at 11:30 am . Location tbd.
*Next Regular Board Meeting: Thursday April 21, 2022 at 5:00 p.m. in the Community Building
Community Building Complex of Boone County
111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389
www.communitybuildingcomplex.org
MINUTES OF THE REGULAR MEETING Thursday April 21, 2022 at 5:00 p.m.
Members Absent: None
Members Present: Katie Humphrey, Chairman Bob Bowley Ron Wait John McMorrow Don Banks Bob Turner Kris Hall Joy Bauman
Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Katie Humphrey called the meeting to order at 5:00 p.m. followed by the Pledge of Allegiance.
Secretary's Report A Motion to file the Minutes of the March 16, 2022 regular meeting was made by Ron Wait seconded by Kris Hall. Motion passed. Treasurer's Report Bob Bowley presented the Treasurer's Report. Monthly Report Sales tax revenue was $45,000 and other income was listed in report as $2,436.41 which includes interest, rentals & public support. Total income was $47,436.41. Total expenses were $19,654.32 which includes monthly expenses, payroll and any bond principal and interest payments. Net income was $27.782.09 (does not include depreciation). Quarterly Jan-March 2022 Report: Total Current Assets $1,544,589.67 Total Fixed Assets: $3,490,577.01 Total Combined Assets: $5,035,166.68 Total Liabilities: $1,229.752.44 Total Equity: $3,805,414.24 Total Liabilities & Equity: $5,035,166.68
Motion to file the Treasurer's Report was made by Don Banks seconded by John McMorrow. Motion passed.
A Motion to pay the bills on the report was made by Joh McMorrow and seconded by Don Banks. Motion passed.
Audience/Visitor Participation: There were no visitors.
Finance Committee:
1. Manager's report: $61,000.00 was deposited 4-21-2022.
A. Bond payment schedule was changed by the bonding company
prior to closing of bond. Board was in agreement to make the (2) interest payments during this fiscal year as budgeted. Board was in agreement to sponsor $500.00 to "Welcome to Spring" Latino community event. This comes from the line item
"Community Outreach. Unfinished Business:
A. Banking-changes in progress
New Business:
A. FY Budget for 2022-2023 presented for review and discussion.
Don Banks made a motion seconded by Kris Hall to go into
executive session at 5:30 p.m.. Open session was resumed at 5:43 p.m.
No action taken as a result of closed session.
Rules and Regulations Committee:
Manager's Report: Reminder to file Economic Interest Statements by 5/1/22 2. Unfinished Business:
A. New Staff – Theresa Thompson will be starting 5/4/22 for the Assistant
position; B. Staff thank you was very much appreciated C. Vacant Board member position for 8 townships was advertised in
the Shopper (2) weeks; facebook and letters to the Townships. Position application closed 4/21/22 at 5 p.m with (2) letters of interest submitted. On 4/25/22 the letters of interest will be sent to Township Supervisors who will take to their boards for a decision on
filling the vacancy. New Business:
A. Board in agreement to not adopt one signature policy at this time.
Building and Grounds Committee:
1. Manager's Report:
A. None Unfinished Business:
A. Lower Level Bathroom Renovation - Julie met with architect to
review plans. Board was in agreement to have upgraded lighting as an alternate to the renovation project. Discussion was had on the look of the toilet rooms. Parking Lot - Resurfacing to begin June 1, 2022; Main floor annual maintenance will be performed 5/31/2021. 5 year plan -add gazebo to grassy area in "Manley lot"
Community Building Complex Meeting Minutes 4 - 21 - 22 Page 213
A.
New Business:
Lawn care/grounds maintenance for the season will be with Nico's
Landscaping B. Board was in agreement to deny a request for a food truck parking
in the "Manley lot" across the street; Conflict of Interest.
Chairman's Report: New Officer's and committee assignments will take effect in July 2022. Any opinions or suggestions are welcome.
Other Business: None Executive Session: None Action Taken: None Property Acquisition: None
Adjournment: Meeting was adjourned at 6:08 p.m. Motion made by Ron Wait and seconded by Kris Hall.
Other Info *Committee Meeting: The May committee meeting will be held Tuesday May 3, 2022 at 11:30 am @ Steam Plant. Lunch optional after meeting.
*Next Regular Board Meeting: Thursday May 19, 2022 at 5:00 p.m. in the Community Building.
Community Building Complex of Boone County
111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389
www.community buildingcomplex.org
MINUTES OF THE REGULAR MEETING Thursday April 21, 2022 at 5:00 p.m.
Members Absent: None
Members Present: Katie Humphrey, Chairman Bob Bowley Ron Wait John McMorrow Don Banks Bob Turner Kris Hall Joy Bauman
Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Katie Humphrey called the meeting to order at 5:00 p.m. followed by the Pledge of Allegiance.
Secretary's Report
A Motion to file the Minutes of the March 16, 2022 regular meeting was made by Ron Wait seconded by Kris Hall. Motion passed. Treasurer's Report Bob Bowley presented the Treasurer's Report. Monthly Report Sales tax revenue was $45,000 and other income was listed in report as $2,436.41 which includes interest, rentals & public support. Total income was $47,436.41. Total expenses were $19,654.32 which includes monthly expenses, payroll and any bond principal and interest payments. Net income was $27,782.09 (does not include depreciation). Quarterly Jan-March 2022 Report: Total Current Assets $1,544,589.67 Total Fixed Assets: $3,490,577.01 Total Combined Assets: $5,035,166.68 Total Liabilities: $1,229,752.44 Total Equity: $3,805,414.24 Total Liabilities & Equity: $5,035,166.68
Motion to file the Treasurer's Report was made by Don Banks seconded by John McMorrow. Motion passed.
A Motion to pay the bills on the report was made by Joh McMorrow and seconded by Don Banks. Motion passed.
Audience/Visitor Participation: There were no visitors.
Finance Committee:
1. Manager's report: $61,000.00 was deposited 4-21-2022.
A. Bond payment schedule was changed by the bonding company
prior to closing of bond. Board was in agreement to make the (2)
interest payments during this fiscal year as budgeted. B. Board was in agreement to sponsor $500.00 to "Welcome to
Spring" Latino community event. This comes from the line item
"Community Outreach. Unfinished Business:
A. Banking-changes in progress
New Business:
A. FY Budget for 2022-2023 presented for review and discussion.
Don Banks made a motion seconded by Kris Hall to go into
executive session at 5:30 p.m.. Open session was resumed at 5:43 p.m.
No action taken as a result of closed session.
a
Rules and Regulations Committee:
Manager's Report: Reminder to file Economic Interest Statements by 5/1/22 2 Unfinished Business:
A. New Staff – Theresa Thompson will be starting 5/4/22 for the Assistant
position;
Staff thank you was very much appreciated Vacant Board member position for 8 townships was advertised in the Shopper (2) weeks; facebook and letters to the Townships. Position application closed 4/21/22 at 5 pm with (2) letters of interest submitted. On 4/25/22 the letters of interest will be sent to Township Supervisors who will take to their boards for a decision on
filling the vacancy. New Business:
A. Board in agreement to not adopt one signature policy at this time.
Building and Grounds Committee:
Manager's Report:
A. None Unfinished Business:
Lower Level Bathroom Renovation - Julie met with architect to review plans. Board was in agreement to have upgraded lighting as an alternate to the renovation project. Discussion was had on the look of the toilet rooms. Parking Lot - Resurfacing to begin June 1, 2022; Main floor annual maintenance will be performed 5/31/2021. 5 year plan -add gazebo to grassy area in "Manley lot"
В.
A. Lawn care/grounds maintenance for the season will be with Nico's
Landscaping Board was in agreement to deny a request for a food truck parking in the "Manley lot" across the street; Conflict of Interest.
Chairman's Report: New Officer's and committee assignments will take effect in July 2022. Any opinions or suggestions are welcome.
Other Business: None Executive Session: None Action Taken: None Property Acquisition: None
Adjournment: Meeting was adjourned at 6:08 p.m. Motion made by Ron Wait and seconded by Kris Hall.
Other Info *Committee Meeting: The May committee meeting will be held Tuesday May 3, 2022 at 11:30 am @ Steam Plant. Lunch optional after meeting.
*Next Regular Board Meeting: Thursday May 19, 2022 at 5:00 p.m. in the Community Building.
Community Building Complex of Boone County 111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389 www.communitybuildingcomplex.org
MINUTES OF THE REGULAR MEETING
Thursday June 16, 2022 at 5:00 p.m.
______________________________________________________________________________ Members Present: Members Absent:
Katie Humphrey Don Banks
Bob Bowley
Ron Wait
John McMorrow
Kris Hall
Bob Turner
Joy Bauman
Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Katie Humphrey called the meeting to order at 5:00 p.m. followed by the Pledge of Allegiance.
Secretary’s Report
A Motion to file the Minutes of the May 19, 2022 regular meeting was made by Ron Wait seconded by Bob Turner.
A voice vote was taken with all voting yes. Motion passed.
Treasurer’s Report
Bob Bowley presented the Treasurer’s Report.
Monthly Report
Sales tax revenue was $40,000 and other income was listed in report as $606.22 which includes interest, rentals & public support.
Total income was $40,606.22. Total expenses were $19,986.50 which includes monthly expenses, payroll and any bond principal and interest payments. Net income was 20,619.72 (does not include depreciation).
Motion to file the Treasurer’s Report was made by John McMorrow seconded by Kris Hall. A voice vote was taken with all voting yes. Motion passed.
A Motion to pay the bills on the report was made by Kris Hall and seconded by Ron Wait. A voice vote was taken with all voting yes. Motion passed.
Audience/Visitor Participation: There were no visitors.
Finance Committee:
1. Manager’s report: $52,000.00 was deposited 6-16-2022.
2. Unfinished Business:
A. Banking – June/July transactions will complete switch to Byron
Bank.
B. Budget – See Executive Session
C o m m u n i t y B u i l d i n g C o m p l e x M e e t i n g M i n u t e s 6 - 1 6 - 2 2 P a g e 1 | 3
Community Building Complex of Boone County 111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389 www.communitybuildingcomplex.org
3. New Business: None
Rules and Regulations Committee:
1. Manager’s Report: No Report
2. Unfinished Business:
A. Board Member positions for John McMorrow and Bob Turner end
June 30, 2022. Township Position (8 townships) have appointed
Darrel Davis. Julie to contact applicants and township supervisors.
3. New Business:
A. Executive Board positions and committees to be decided at the
July 2022 meeting. Reminder if interested in a specific position or
committee notify Julie or Katie.
B. DEI Research (Diversity, Equity & Inclusion) Julie researched and will be keeping a list to keep on file on what CBC is doing to
participate.
Building and Grounds Committee:
1. Manager’s Report: No Report
2. Unfinished Business:
A. Lower Level Bathroom Renovation – Board was in agreement to
move forward with plans in prep for project; Julie to contact
architect with the information to schedule review of plans.
B. Parking Lot – Resurfacing project went well; Plans to reopen
Monday June 20, 2022 weather permitting. Julie to verify ADA
access; signage and misc. work to be completed week of
6/20/2022.
C 5 year plan – Added – Building alarm – approx. $6k; and paint
lower level
3. New Business:
A. Discussion: Control of animals in lot(s); several businesses and
residents have complained to CBC regarding the animal activity
on CBC property. Notification letters of concerns/complaints to
be sent to parties involved. Chairman Katie Humphrey to be the
contact person for any questions/concerns etc.
B. Heritage Days use of parking lot for carnival by City of Belvidere;
Certificate of Insurance received; Walkthrough scheduled;
Chairman’s Report: No Report
Other Business: Website being updated by Julie and Teresa; will include event information, photos, staff, board page and meeting agenda information.
C o m m u n i t y B u i l d i n g C o m p l e x M e e t i n g M i n u t e s 6 - 1 6 - 2 2 P a g e 2 | 3
Community Building Complex of Boone County 111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389 www.communitybuildingcomplex.org
Executive Session:
Ron Wait made a motion seconded by John McMorrow to enter into executive session at 5:28 p.m. for the purpose of:
A. 2(C)(1), 5 ILCS 120/2 (C)(1) To consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees, specific individuals who serve as independent contractors, or specific
volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor, or a volunteer or against legal counsel for the public body to determine its validity. Public Act 101-459 effective August 23, 2019
Action Taken: Open session was resumed at 5:49 p.m.
Kris Hall made a motion seconded by Ron Wait to approve the budget dated July 1, 2022 through June 30, 2023 as discussed in closed session.
A voice vote was taken with all voting yes. Motion passed.
Property Acquisition: None
Adjournment: Meeting was adjourned at 5:54 p.m.
Motion made by Kris Hall and seconded by Bob Turner.
Other Info
*Committee Meeting: The July committee meeting will be held Tuesday July 5, 2022 at 12 noon @ Ned’s Diner. Arrive early for lunch.
*Next Regular Board Meeting: Thursday July 21, 2022 at 5:00 p.m. in the Community Building.
Community Building Complex of Boone County 111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389 www.communitybuildingcomplex.org
MINUTES OF THE EXECUTIVE SESSION
Thursday July 28, 2022 at 5:00 p.m.
______________________________________________________________________________ Members Present: Members Absent:
Katie Humphrey None
Bob Bowley
Ron Wait
John McMorrow
Don Banks
Kris Hall
Bob Turner
Joy Bauman
Darrel Davis
Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Katie Humphrey called the meeting to order at 5:46 p.m.
Agenda: Property at 127 W. 2nd Street Belvidere, IL 61008
Director: Property has become available. Asking price: $12,500.00
Property: Property was cleared by N. Ill. Construction. Property has grass growing no work required. Sewer and water were capped during destruction.
Benefits: 5 year plan (gazebo, picnic shelter, music band shell, restrooms etc.) Part of long term goal to purchase the parcel. Only one parcel left in addition to this parcel. Discussion: Beneficial to combine with other parcels already owned when we do the title if possible
Don Banks made a motion seconded by Ron Wait to leave executive session at 5:59 p.m. A voice vote was taken with all voting yes. Motion carried.
Respectfully submitted
Teri BeckeR
C o m m u n i t y B u i l d i n g C o m p l e x E x e c u t i v e M e e t i n g M i n u t e s 7 - 2 8 - 2 2 P a g e 1 | 1
Page 1 of 2 COMMUNITY BUILDING COMPLEX – MINUTES 111 West 1ST Street Belvidere, IL 61008 Boone County, Illinois Meeting Date: 08/18/2022 Time: 5:00 P.M. Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL The Community Building Complex Committee meeting was called to order at 5:00 p.m. by Chair Katie Humphrey. The pledge of allegiance was led by Chair Katie Humphrey. Attendance was taken; In attendance: Committee Members: Don Banks, Joy Bauman, Robert Bowley, Darrel Davis, Kris Hall, John McMorrow, Bob Turner, and Ron Wait. CBC Manager: Julie Sullinger. Adm. Assistant: Teri Becker Absent: None Meeting agenda: Presented for review Approval of meeting minutes: Ron Wait made a motion seconded by Kris Hall to approve the meeting minutes for 7/28/22. A voice vote was taken with (7) voting yes Motion carried. Discussion: None Treasurer’s Financial Report: Committee Treasurer: Robert Bowley Sales Tax Revenue & Receipts: $72,500.00 Other income: $5,449.34 (Includes interest, rentals & public support) Total Income: $77,949.34 Total expenses: $21,167.54 (Does not include depreciation) Net income: $56,781.80 (Does not include depreciation) Darrel Davis made a motion seconded by John McMorrow to file the treasurer’s report. A voice vote was taken with (7) voting yes Motion carried. Discussion: None Bills to be Paid Don Banks made a motion seconded by Darrel Davis to approve bills for payment dated 8/18/2022. A voice vote was taken with (7) voting yes. Motion carried. Discussion: None Public Input: – None Staff reports: • Finance Committee: Chair: Robert Bowley None Manager Report: Julie Sullinger A. Audit | Draft was received 8/18/22. Reviewing for final draft; if requested board members may request a copy to review. Expecting final copy for next board meeting. NEW BUSINESS: B. CD rates | Discussion: Current planned building renovation and maintenance needs were discussed for CD planning. Mgr. Sullinger to research and present to board at the next scheduled meeting. • Rules and Regulations Committee: Chair: Katie Humphrey A. Meeting format | Discussion of agenda changes and meeting format Manager Report: Julie Sullinger A. John McMorrow made a motion seconded by Kris Hall to accept Darrel Davis’ resignation as vice chair. A voice vote was taken with (7) voting yes. Motion carried. Discussion: None B. Darrel Davis made a motion seconded by Joy Bauman to nominate Ron Wait for vice chair. A voice vote was taken with (7) voting yes. Motion carried. Discussion: None Page 2 of 2 • Building & Ground Committee: Chair: John McMorrow None Manager Report: Mgr. Sullinger A. Alarm system | Installed; currently working on tying in elevator B. Air Unit Repair | In the process of getting quotation C. Snow removal for 2022/23 | Contracted with Gosnell D. Lower Level Bathroom Renovation | Plans in September; Bid by October 2022. E. 5 year plan | Committee chair John McMorrow/Mgr. Sullinger to schedule building walk through to identify maintenance/update items. F. Land Purchase 127 W. 2nd Street Belvidere, IL | Agreement has been signed; closing date within next couple of weeks. Chairman’s Report None Other Business None Closed Session None Action taken as a result of closed session: None Property Acquisition None Round Table Community Update Meeting adjournment There being nothing further to come before the board Ron Wait made a motion seconded by Kris Hall to adjourn the meeting at 5:43 p.m. Respectfully submitted Teri Becker
Page 1 of 2 COMMUNITY BUILDING COMPLEX MINUTES for September 2022 111 West 1ST Street Belvidere, IL 61008 Boone County, Illinois Meeting Date: 09/15/2022 Time: 5:00 P.M. Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL The Community Building Complex Committee meeting was called to order at 5:00 p.m. by Chair K. Humphrey. The pledge of allegiance was led by Chair K. Humphrey. Attendance was taken; In attendance: Committee Members: J. Bauman, R. Bowley, K. Hall, J. McMorrow, and R. Wait. CBC Manager: J. Sullinger. Adm. Assistant: T. Becker Absent: D. Banks, D. Davis, B. Turner. Meeting agenda: R. Bowley made a motion seconded by J. McMorrow to approve the agenda for 9/15/2022. A voice vote was taken with (5) voting yes Motion carried. Discussion: None Approval of meeting minutes: R. Wait made a motion seconded by R. Bowley to approve the closed session meeting minutes dated 7/28/22. A voice vote was taken with (5) voting yes Motion carried. K. Hall made a motion seconded by J. Bauman to approve the meeting minutes dated 8/18/22. A voice vote was taken with (5) voting yes Motion carried. Discussion: None Treasurer’s Financial Report: Committee Treasurer: R. Bowley Sales Tax Revenue & Receipts: $55,500.00 Other income: $2,055.96 (Includes interest, rentals & public support) Total Income: $57,555.96 Total expenses: $22,883.55 (Does not include depreciation) Net income: $34,672.41 (Does not include depreciation) R. Bowley reported that the Treasurer’s Report is amended due to an error by J. Morrissey’s office A corrected financial packet will be prepared for the file. K. Hall made a motion seconded by J. McMorrow to file the amended Treasurer’s Report. A voice vote was taken with (5) voting yes Motion carried. Discussion: None Bills to be Paid R. Wait made a motion seconded by J. Bauman to approve Bills to be Paid as submitted. A roll call vote was taken with (5) voting yes. Motion carried. Discussion: None Public Input: – None Committee reports: • Finance Committee: Chair: R. Bowley Report: Final audit came in; audit was clean audit. The board in agreement to delay the review of the financial audit report until the finance committee has had the opportunity to review it together. Manager Report: J. Sullinger No tax deposit information for this month as of the date of this meeting. Page 2 of 2 • Rules and Regulations Committee: Chair: K. Humphrey Report: Discussion of rental/refund policy reviewed; Copy of rules with each rental provided to User. Board is in agreement with the rental refund policy as provided and written. • Building & Ground Committee: Chair: J. McMorrow Report: 5 year updated plan presented. Requesting board to review and advise of any changes. Discussion: Building generator/transfer switch; back-up pumps and generator to run the pumps. Sound tiles for kitchen for events. Unfinished Business A. R. Wait made a motion seconded by R. Bowley to table the audit final report. A voice vote was taken with (5) voting yes. Motion carried B. J. McMorrow made a motion seconded by J. Bauman to approve the Refund Policy. A voice vote was taken with (5) voting yes. Motion carried. C. Closing for property purchase 127 W. 2nd Street Belvidere, IL. Is scheduled for 9/25/22 at 2 p.m. D. Back to School Food Truck Event – J. Sullinger: Event exceeded expectations. Well attended, food trucks successful, positive comments from public. Planning ahead for next year. E. Lower Level Bathroom Renovation – J. Sullinger to contact architect for update F. Board in agreement to install signage in the “Manley lot” defining parking restrictions same as building parking lot. G. 5 year plan update – see notes on Building & Grounds Committee Discussion: Curtain vacuuming to be scheduled with Morgan Bldg. Maintenance. New Business A. J. McMorrow made a motion seconded by K. Hall to approve entering into a maintenance agreement with Pearson for an annual maintenance program for (17) units at the Community Building in the amount of $6560.00 to be paid in (2) installments. A roll call vote was taken with (5) voting yes. Motion carried. Chairman’s Report None Closed Session None Action taken as a result of closed session: None Round Table Community Update Meeting adjournment There being nothing further to come before the board R. Wait made a motion seconded by K. Hall to adjourn the meeting at 5:55 p.m. Respectfully submitted Teri Becker
Page 1 of 2 COMMUNITY BUILDING COMPLEX - MINUTES 111 West 1ST Street Belvidere, IL 61008 Boone County, Illinois Meeting Date: 10/20/2022 Time: 5:00 P.M. Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL The Community Building Complex Committee meeting was called to order at 5:00 p.m. by Chair K. Humphrey. The pledge of allegiance was led by Chair K. Humphrey. Attendance was taken; In attendance: Committee Members: D. Banks, J. Bauman, R. Bowley, D. Davis, J. McMorrow, B. Turner, and R. Wait. CBC Manager: J. Sullinger. Adm. Assistant: T. Becker Absent: K. Hall. Meeting agenda: R. Wait made a motion seconded by D. Davis to approve the agenda for 10/20/2022. A voice vote was taken with (7) voting yes Motion carried. Discussion: None Approval of meeting minutes: J. McMorrow made a motion seconded by D. Davis to approve the meeting minutes dated 9/15/22. A voice vote was taken with (7) voting yes Motion carried. Discussion: None Treasurer’s Financial Report: Committee Treasurer: R. Bowley Sales Tax Revenue & Receipts: $73,000.00 Other income: $2,568.57 (Includes interest, rentals & public support) Total Income: $75,568.57 Total expenses: $18,979.21 (Does not include depreciation) Net income: $56,589.36 (Does not include depreciation) Q3 2022 Report: Total Current Assets $1,615,958.32 Total Fixed Assets $3,579,670.17 Total Combined Assets $5,195,628.49 Total Liabilities $1,217,722.79 Total Equity $3,977,905.70 Total Liabilities & Equity $5,195,628.49 Discussion: None D. Davis made a motion seconded by J. Bauman to file the Treasurer’s report. A voice vote was taken with (7) voting yes Motion carried. Bills to be Paid D. Banks made a motion seconded by J. McMorrow to approve Bills to be Paid as submitted. Discussion: None A roll call vote was taken with (7) voting yes. Motion carried. Public Input: – None Committee reports: • Finance Committee: Chair: R. Bowley Committee Report: R. Bowley Report: Audit Report was reviewed by committee members R. Bowley, D. Davis and D. Banks. Audit was a clean audit with positive comments regarding operations and financial statements. D. Davis made a motion seconded by R. Wait to approve filing the audit report. A roll call vote was taken with (7) voting yes. Motion carried. Manager Report: J. Sullinger Tax deposit for Sept. 2022 $73,000.00; Oct. 2022 $62,500.00 deposited 10/20/2022 Page 2 of 2 • Rules and Regulations Committee: Chair: K. Humphrey Committee Report: K. Humphrey No report Manager Report: J. Sullinger No report • Building & Ground Committee: Chair: J. McMorrow Committee Report: J. McMorrow No report Manager Report: J. Sullinger 1. LL bathroom renovation update: Architects are meeting with J. Sullinger 10/21/2022 to finalize plumbing and tile color. Bid package to be ready by end of October 2022. Pricing possibly available for November board meeting or may have to call special meeting if pricing is not available for the meeting to meet the requested schedule of January 2023 to begin work. Discussion: None 2. 5 year plan update: Curtains have been cleaned, turned out excellent and under planned expense amount. Discussion: None 3. Property at 127 2nd Street Belvidere closed on 9/19/2022 Discussion: Tax bill Unfinished Business - None New Business A. Manager: J. Sullinger PT/Custodian/General Maintenance position to begin search for applicants 10/21/22. Salary based on previously established wage structure by the board. Chairman’s Report None Closed Session None Action taken as a result of closed session: None Round Table Community Update Meeting adjournment There being nothing further to come before the board D. Banks made a motion seconded by D. Davis to adjourn the meeting at 5:37 p.m. Respectfully submitted Teri Becker
Page 1 of 2 MEETING MINUTES COMMUNITY BUILDING COMPLEX 111 West 1ST Street Belvidere, IL 61008 Boone County, Illinois Meeting Date: 11/17/2022 Time: 5:00 P.M. Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL The Community Building Complex Committee meeting was called to order at 5:08 p.m. by Chair K. Humphrey. The pledge of allegiance was led by Chair K. Humphrey. Attendance was taken; In attendance: Committee Members: D. Banks, J. Bauman, R. Bowley, D. Davis, and J. McMorrow, CBC Manager: J. Sullinger. Adm. Assistant: T. Becker Absent: K. Hall, B. Turner and R. Wait. Meeting agenda: J. McMorrow made a motion seconded by D. Davis to approve the agenda for 11/17/2022. A voice vote was taken with (5) voting yes Motion carried. Discussion: None Approval of meeting minutes: D. Davis made a motion seconded by J. Bauman to approve the meeting minutes dated 10/20/22. A voice vote was taken with (5) voting yes Motion carried. Discussion: None Treasurer’s Financial Report: Committee Treasurer: R. Bowley Sales Tax Revenue & Receipts: $62,500.00 Other income: $2,567.08 (Includes interest, rentals & public support) Total Income: $65,067.08 Total expenses: $17,878.49 (Does not include depreciation) Net income: $47,188.59 (Does not include depreciation) Discussion: None D. Davis made a motion seconded by D. Banks to file the Treasurer’s report. A voice vote was taken with (5) voting yes Motion carried. Bills to be Paid J. McMorrow made a motion seconded by D. Banks to approve Bills to be Paid as submitted. Discussion: None A roll call vote was taken with (5) voting yes. Motion carried. Public Input: – None Committee reports: • Finance Committee: Chair: R. Bowley Committee Report: R. Bowley Report: Request Closed Session for personnel discussion Manager Report: J. Sullinger Tax deposit for Oct. 2022 $54,000.00 deposited 11/16/2022 Discussion: Growth Dimension sponsorship; board in agreement to sponsor $2000.00 • Rules and Regulations Committee: Chair: K. Humphrey Committee Report: K. Humphrey No report Manager Report: J. Sullinger No report • Building & Ground Committee: Chair: J. McMorrow Committee Report: J. McMorrow Walk through 11/16/22 for general contractors for LL bathroom remodel Page 2 of 2 Manager Report: J. Sullinger 1. LL bathroom renovation update: (9) contractors participated in the walk through 11/16/22. (7) of which were general contractors. 2. 5 year plan – board in agreement to paint lower level a neutral color as part of LL bathroom remodel project. 3. PT Custodian/General Maintenance position has been filled. 4. Election day was very busy; 1942 people came through the building. Unfinished Business - None New Business A. Manager: J. Sullinger Events at CBC – in discussion of possible movie nights B. Insurance coverage for stained glass window revision and adding recently purchased property saving CBC $60.00 annually C. Heating/Air Unit Repair: (5) units out of (17) units are not heating. (2) lobby, (2) rooftop and (1) stage. Units are over 25 years old. Approximately $75,000 to replace. This is a budgeted line item (PM) Chairman’s Report None Closed Session D. Banks made a motion seconded by J. McMorrow to enter into closed session at 5:40 p.m for: 2(C)(1), 5 ILCS 120/2 (C)(1) To consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees, specific individuals who serve as independent contractors, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor, or a volunteer or against legal counsel for the public body to determine its validity. Public Act 101-459 effective August 23, 2019. A voice vote was taken with (5) voting yes. Motion carried. Action taken as a result of closed session: D. Davis made a motion seconded by J. Bauman to approve suggested bonuses as discussed in closed session. A roll call vote was taken with (5) voting yes. Motion carried. Round Table Community Update Meeting adjournment There being nothing further to come before the board D. Banks made a motion seconded by D. Davis to adjourn the meeting at 6:00 p.m. Respectfully submitted Teri Becker
MEETING MINUTES
COMMUNITY BUILDING COMPLEX
111 West 1ST Street Belvidere, IL 61008
Meeting Date: 12/15/2022
Time: 5:00 P.M.
Boone County, Illinois
Meeting Location: Community Building Complex of Boone County 111 West 1st Street Belvidere, IL Meeting: Scheduled Board Meeting of Board of Trustees of the Community Building Complex of Boone County, IL
The Community Building Complex Committee meeting was called to order at 5:00 p.m. by Chair K. Humphrey. The pledge of allegiance was led by Chair K. Humphrey.
Attendance was taken; In attendance: Committee Members: D. Banks, J. Bauman, R. Bowley, D. Davis, K. Hall, K. Humphrey, B. Turner, R. Wait and J. McMorrow, CBC Manager: J. Sullinger. Adm. Assistant: T. Becker Absent: None
Meeting agenda:
R. Wait made a motion seconded by D. Banks to approve the agenda for 12/15/2022.
A voice vote was taken with (9) voting yes Motion carried.
Discussion: None
Approval of meeting minutes:
D. Davis made a motion seconded by R. Bowley to approve the meeting minutes dated 11/17/22.
A voice vote was taken with (9) voting yes Motion carried.
Discussion: None
Treasurer's Financial Report: Committee Treasurer: R. Bowley
Sales Tax Revenue & Receipts: $54,000.00
Other income: $4,280.26 (Includes interest, rentals & public support)
Total Income: $58,280.26
Total expenses: $23,153.86 (Does not include depreciation)
Net income: $35,126.40 (Does not include depreciation)
Discussion: None
D. Banks made a motion seconded by J. McMorrow to file the Treasurer's report.
A voice vote was taken with (9) voting yes Motion carried.
Bills to be Paid
D. Banks made a motion seconded by D. Davis to approve Bills to be Paid as submitted. Discussion: None
A roll call vote was taken with (8) voting yes. Motion carried.
Public Input: - None
Committee reports:
Finance Committee: Chair: R. Bowley
Committee Report: R. Bowley
Report: No Report
Manager Report: J. Sullinger
Tax deposit for Nov. 2022 $62,500.00 deposited 12/15/2022 Discussion: None
Rules and Regulations Committee: Chair: K. Humphrey
Committee Report: K. Humphrey
Report: No report
Manager Report: J. Sullinger
Chamber of Commerce Chili Cook Off February 2023 | CBC to require CBC Policy to be added to event policy information as well as to require a list of booths with alcohol in advance of the event.
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•
Building & Ground Committee: Chair: J. McMorrow Committee Report: J. McMorrow
Report:
A. LL bathroom renovation Bid Acceptance/Reject
Jeff Ernest w/ OEM Architects presented Bid Tab.
J. McMorrow made a motion seconded by D. Davis to approve the base bid and Alt # 4 and Alt # 5 from Larsen & Larsen as the lowest bid.
Discussion: Bid tab | base bids, alternate choices Alt #1, Alt #2, Alt #3, Alt #4, Alt #5, pro's and con's. Rebates available for lighting and environmental savings. OEM to confirm Larsen & Larsen are ComEd approved contractors.
A roll call vote was taken with (9) voting yes. Motion carried.
B. Heat/Air units update | (2) units in lobby installed and operating 12/2/22
(2) units above seating area installed and operating 12/13/22
(1) stage unit on back order installation TBD
Manager Report: J. Sullinger
Movie night 1/13/23 at CBC; Popcorn and Concessions will be available.. Movie: Peanuts Charlie Brown. Information to be sent out publicly week 12/19/22.
Unfinished Business - None
New Business - None
Chairman's Report
Closed Session None
None
Action taken as a result of closed session: None
Round Table Community Update
Meeting adjournment
There being nothing further to come before the board K. Hall made a motion seconded by
J. Bauman to adjourn the meeting at 5:45 p.m.
The annual Christmas Party for the Board and staff was held at CBC immediately following the meeting.
Respectfully submitted
Teri Becker
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